Deans Council Meeting
November 20, 2013
Guests: Russell Patrick - Faculty Observer, Stephanie Coleman, Michael Foxman
Item 1. Updates
Dr. Szafran updated the Council on the following:
Item 2. Introduction of Michael Foxman, the new Interim VP for Business and Finance
Szafran introduced the new Interim VP for Business and Finance, Michael Foxman. Foxman will be with us through the end of the fiscal year. Each Council member introduced themselves and spoke briefly about their area.
Item 3. Developing an Interactive Map for the University Web Site
Stephanie talked about goals for the website and the interactive map they are working on. Links will be available on the buildings that will give information about the building such as departmental information, history of the building, etc. and stated that this tool will be important for "telling the story" of SPSU. Stephanie is seeking input from the campus community and will need the names of contacts from each building. Han expressed concern about the number of links that will be associated with each building. Stephanie stated that there will be usability testing for the interactive map. Han stated his concern that people won’t come to the website and click on buildings to find out what is in there but rather would prefer to have a list to choose from that would tell them where located. Szafran asked Stephanie to speak about the consolidation and how it affects our website. Stephanie stated that their plan is to work with each academic unit to get their websites in good working order so that when the merge happens everything will be ready. Both campuses have a website dedicated to the consolidation as well as the Board of Regents website. It was suggested that an email be sent out to notify the campus about the FAQ and suggestion box. Stephanie noted that this was in the President's notes but both can be accessed from the consolidation website.
Item 4. Capital Items List
Item 5. Consolidation Issues
Szafran stated he has no specific issues to talk about today but wants this to be an open topic at these meetings. It was asked how the Implementation Team members were chosen. Szafran stated that this list has not been officially released and is not complete on our side. He expects others from Academic Affairs to be appointed to the team. Organizational chart? An organizational chart should be forthcoming in the near future. It was noted that the operational sub-committees will have difficulty if the structure is not known. It was further suggested that we need a time line as soon as possible.
Item 6. New Business
Update on old business regarding the list of new faculty hires. Szafran was going to meet with Ken Harmon on this but Harmon is out of the country and so he will try to meet with him next week. Szafran keep the Council informed as soon as he knows something. Szafran encouraged those with positions on the list to start the paperwork as soon as possible with the understanding that none of the positions may end up being filled. Paperwork includes a faculty personnel job request form, a copy of Form A that was submitted electronically to HR, and a hard copy of the job ad. An electronic copy of the job ad should be emailed directly to Szafran for review. Szafran was asked when he would know about faculty hires. Szafran stated that he does not know how quickly things will progress and stated that they are being very conservative about staff positions but not so much with faculty positions. This does not affect part-time faculty hires for next semester.
Future Agenda Item(s):
Meeting adjourned at 3:30 PM