Deans Council Meeting
March 26, 2014
Note: At times, issues of confidentiality may require that some items discussed in
these meetings be excluded from these minutes.
Members: Rich Cole, Nancy Colyar, Tom Currin, Ruston Hunt, Thomas Nelson, Jeffrey
Ray, Han Reichgelt, Zvi Szafran
Members Absent: Han Reichgelt
Guests: Diane Payne, Public Relations
Item 1. Updates
Dr. Szafran updated the Council on the following:
- Board of Regents - the Board passed the Campus Tobacco Ban legislation, which includes
all tobacco products including e-cigarettes. Campus presidents are responsible for
enforcing the ban. The Guns on Campus legislation did not pass.
- Budget - $12 million dollars has been approved on the Governor's side of the budget
and is earmarked for salary increases in the University System but comes with restrictions.
This may not be used as a merit or across the board raise. These funds must be used
for equity adjustments, salary compression adjustments, or to keep key faculty from
leaving the University System. If approved, SPSU's share should be approximately
1% or $120,000. Szafran presumes there will be guidelines released from the BoR in
the near future.
- New degree programs – are on hold due to the consolidation. Zvi is asking the System
Office to reconsider and review our proposals now instead of waiting until the consolidation
- Szafran announced his nomination to become the president of SUNY Canton. He will
start July 1, 2014, if approved at the Board of Trustees next week.
- Data closet project in the Library – this project is on hold due to some issues and
the funding has been set aside in a contingency fund. DR's for some of the other
capital items have been received and processed and Szafran encouraged the deans to
get their requests in. Szafran stated that his goal for spending capital and year-end
funds is to proceed cautiously. Nancy was asked to hold her part of the Library project
funding until close to the deadline and then to spend it if her project does not get
- Brazilian students from KSU's language center will be visiting our campus on Friday.
The students are interested in our programs and the deans are invited to meet with
them and talk to them about our offerings. Szafran encouraged all to attend.
Item 2. NAAB Visit
NAAB visit - Rich Cole updated the Council on their recent NAAB Accreditation visit
and stated that the visit went great and that they were cited for distinction in six
areas. Two minor issues were noted although they anticipate a good outcome overall.
Any issues will be addressed and sent to NAAB. Final word should come in July, 2014.
Item 3. Consolidation Issues
- According to Dr. Szafran, the OWG on Promotion and Tenure appears to be the most controversial
at present. The OWG is trying to come up with a new set of guidelines for Promotion
and Tenure for the new university, one of which includes requiring outside evaluation
letters. We already require two letters, one of which can be from a co-author; KSU
does not require any outside letters. The recommendation to date is to require five
letters from outside evaluators. Zvi discussed this in the Blab and it will be discussed
in our faculty senate. KSU's faculty senate has proposed requiring three outside
letters of which only one can be from a co-author. The OWG will look at all recommendations.
- Awards Committee – this Committee has decided to recommend using KSU's guidelines
for awards. Currently the awards are done at the college level, however, the committee's
recommendation is that the awards be at large. An additional award is being proposed
for part-time faculty. These awards include faculty support awards such as mini-grants,
new faculty funding, etc.
- RPG - orientation conversation wants all students to be familiar with both campuses
and to have pre-registration before orientation. All agreed this would be a good
- Workload Equity – this committee has suggested we adopt KSU's current workload policy;
Szafran asked the committee to cost this out before making a recommendation, but it
appears that this has not been done.
- The new directive for benefits for part-time faculty will affect us financially and
Becky asked what she should do since she has scheduled many part-time faculty for
9 hours for the fall semester. Szafran stated that this is not a problem for the
fall. He explained how to calculate the workload based on the new Federal guidelines.
Benefits do not have to be given the first semester, however, it is mandatory the
second semester that the faculty member teaches full-time. Those choosing not to
pay benefits must keep their part-time faculty at 6 hours or less per semester. KSU
does not pay benefits and restricts their part-time faculty to 6 hours already. We
do not have those same restrictions and this is a topic of discussion at the OWG.
- The Science OWG made a recommendation for a separate department of Physics, separate
department of Chemistry, and a separate department of Biology. The Math OWG is recommending
a single statistics department and two Math departments - one on each campus. Many
other recommendations have been made and will be clearer once the structure becomes
- Library - Nancy talked about how important these details are to the Library as they
discuss the type of materials needed on our campus.
- e-Core – Russ Hunt reported that e-Core has been discussed extensively at KSU and
even after five presentations to the campus by e-Core, it has been unanimously rejected
by KSU. Whether the University is affiliated with e-Core or not, students can register
for e-Core classes and they will be accepted as transfer credit. Students can register
for e-Core classes through Georgia on My Line but it may be more challenging if the
new University does not choose to be an affiliate.
- Core - short discussion on possible core changes. Our advisors should be encouraging
students to finish their core as soon as possible so that it will transfer as a whole.
Zvi asked Tom Nelson to send him a write-up on the recommendations of his OWG and
how it may affect students so that we can help them plan for potential issues.
Item 4. New Business
No new business.
Meeting adjourned at 3:21 PM
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