Deans Council Meeting
March 12, 2014
Note: At times, issues of confidentiality may require that some items discussed in
these meetings be excluded from these minutes.
Members: Rich Cole, Nancy Colyar, Tom Currin, Ruston Hunt, Thomas Nelson, Jeffrey
Ray, Han Reichgelt, Zvi Szafran
Guests: Diane Payne
Item 1. Updates
Dr. Szafran updated the Council on the following:
- Promotion/Tenure packets have all been delivered to the President. All reappointment
packets for this round have been processed. Szafran pointed out the many of the reappointment
packets were incomplete and/or did not contain the vita in the required SPSU format.
He encouraged the deans to look at the packages carefully in the future to make sure
they are correct before forwarding them to the VPAA's Office.
- Hiring – the Chronicle ad has been placed in print and online
- Budget - it appears that three schools were due funding from Academic Affairs and
that this was not done. Szafran has made the necessary budgetary corrections and
those schools involved should be able to see the transfer.
- Zvi will not be on campus next week so there will not be a meeting on Wednesday. He
will be on a SACS visit through Thursday.
- RACAA – it was talked about that money for salary increases is in the USG proposed
budget in the amount of $12,000,000. These funds are not to be used for merit – may
be used for equity or for retention of faculty only.
- Smoking policy is just about to be passed as well as an alcohol policy.
- Math committee is making some recommendations on course requirements.
- Part time conversion is 2.75 x credit hours to determine clock hours for benefits
determination. 20-29 gets lowest level of benefits; 30+ is eligible for full benefits
including health. Szafran stated that he is still working on a policy to convert
limited term faculty to regular positions.
- Degree proposals - are not moving forward at this time. The BoR has put this on hold
as they did with the other consolidations. Zvi will be meeting with Dan Papp about
- Continuing Education is moving back to campus in a couple of weeks. CSE is absorbing
the equipment. SPSU will no longer offer continuing education classes. Climate assessment
will be done of students, faculty, and staff this fall to assess the climate on campus
prior to the consolidation. KSU is also doing this on their campus.
- Will we be doing tech fee and mini grants next year? Zvi believes that we will. Different
OWGs are discussing items such as this.
Item 2. Capital Budget
Zvi distributed a spreadsheet with the prioritized lists submitted from each dean
for review. Szafran explained the two sources of end of year funding - excess OS&E
funds not spent and funds from capital projects for improvements that have leftover
funding, unused personnel money including fringes, etc. from Academic Affairs. Szafran
explained how departmental requests should be coded to match his spreadsheet. Szafran
went over the agreed-upon items on the list including furniture for Graduate Studies.
Some of the deans agreed to cover smaller items now that the funds from Academic
Affairs have been transferred to their budgets. Szafran asked the deans to get their
departmental requests in as soon as possible.
Item 3. Consolidation Issues
- It has been reported that attendance is down at certain standing committees and at
events on campus and Szafran speculated that it is in some part due to the extra work
being required for the consolidation process. Szafran encouraged all to make every
effort to attend campus events and meetings.
- Currin reported that SPSU's Hornet may be preserved in some form. He has been working
on this along with KSU.
- Salary and workload committee - has been working on coming up with a common basis
to compare the workloads of the two faculties along with the delta compared to the
cost of the method being used by each university.
- RPG - remediation - KSU has a remediation program, SPSU does not. The recommendation
is to move away from a remediation program and consider raising the entrance standards.
Szafran is concerned about retention as well as new student enrollment.
- Currin talked about how different the business models are between SPSU and KSU and
if an OWG should be looking at making a recommendation on which one to use. This
is especially evident in graduate student assistantship stipends, workloads, etc.
- The organizational chart is still about 4-5 weeks out.
- Question were raised about the mission and vision statement. Zvi was asked to follow
up with Dr. Rossbacher to see if it has been approved and if so where it is posted.
It appears that KSU personnel have been notified that it has been approved.
Item 4. New Business
No new business.
Meeting adjourned at 3:19 PM
Future Agenda Item(s):