Deans Council Meeting
September 4, 2013
Note: At times, issues of confidentiality may require that some items discussed in
these meetings be excluded from these minutes.
Members: Rich Cole, Tom Currin, Ruston Hunt, Thomas Nelson, Jeffrey Ray, Han Reichgelt,
Item 1. Updates
Dr. Szafran updated the Council on the following:
- Joel Fowler has class this semester and will not be attending these meetings. Szafran
is not sure if a designated replacement will be attending in his place.
- Part-timers and when they are eligible for benefits - under 10 hours are considered
a temporary employee and are not eligible for benefits, teaching 10-14 hours are eligible
for partial benefits, teaching 15 + are eligible for full benefits. Those teaching
10+ for the fall have the expectation of teaching at least 10 hours in the spring.
- H-1B visa – Szafran explained the old policy of SPSU paying up to $3,000 total for
the H-1B visa and Green card. Our new policy states that if you sponsor someone you
must pay for all non-elective parts of the H-1B and part A of the Green card (PERM),
which may come to more than $3,000. The university therefore will be responsible
for a small increase under the new rules. Human Resources advised us to remove terminology
in faculty jobs ads requesting information about an applicant’s visa status - but
we were told that we could ask about this during the interview process. At time of
hire, faculty must be eligible to work and have the proper paperwork before they can
begin teaching. We also cannot give them back-pay if they do not have their paperwork
in order and cannot begin teaching until they have the proper paperwork to do so.
- Events – Dr. Szafran announced upcoming events on campus and reminded the Council
that information on these events can be found on the website, the weekly blab, or
(for Cross-Cultural Communications events) on the blog spsudiscussionblog.wordpress.com.
Item 2. Education Advisory Board
EAB - books have been distributed – Szafran was asked to order a few extras for the
academic advisors which he will do as soon as possible.
Item 3. Discussion on Space Issues
- Space Issues - continued discussion - Building G 108 - belongs to Chemistry, is full
of materials that could be relocated leaving the space open for other uses.
- Leigh Ann has contacted a couple of chairs to begin meetings about room attributes
and was met with confusion. Szafran urged the deans to remind the chairs that this
is happening and they need to work with her. Once all of her information has been
compiled, Leigh Ann will bring the results back to the DC for review. Zvi has asked
Leigh Ann for scheduled lab usages to look at using these spaces more efficiently.
Szafran asked the deans to be proactive with their chairs to make sure they don't
schedule sections they don't actually need, etc. Appears that some classrooms with
scheduled classes don't always have students in there.
- Computer lab request - Han needs another computer lab. Comments/questions from the
- If we are moving to a bring-your-own device, why are we adding computer labs? He
responded that he has an immediate need for computer labs and we can't move to bring-your-own
device because the network cannot support it at this time. Some pilots of virtual
desktops are being conducted right now. The cost is astronomical for IT infrastructure
upgrades. Han stated they are ready to virtualize one of their labs and needs furniture
to make labs dual-purpose. Total cost would be approx. $500,000+ to bring J up to
where it needs to be.
- What would it take to virtualize Q? Jeff Ray stated he is not sure.
- Han will follow up and bring back data. Has UITS surveyed students to see how many
would be willing to bring their own device? Appears that many students are already
using their own laptops on campus.
- Zvi suggested we do a campus-wide survey to see where labs could be done away with
- Need to identify what specialty software students would need.
- Require students to purchase specialty software as part of their class requirement?
- Not enough open space for students to work. Han suggested converting some space into
open areas for students to work with their laptops. Look at contemporary uses of
- Zvi - how do we go forward? Han will talk to Sam about network connectivity as a
first step to virtualization and will survey students to see how many have laptops
- If all students have a laptop - what gaps are there to prevent us going virtual?
- Specialized software may not be able to be uploaded to the cloud.
- CSE and ACM would both benefit tremendously by going to a virtual system. Students
would be happy being able to compute from anywhere.
- Jeff suggested faculty be given laptops instead of desktops so that they can take
them in the classroom instead of using whatever is in place there. Most classrooms
have an instructor’s podium with connections for laptops. Suggest movable furniture
in the classrooms instead of fixed desks.
- First possible opportunity to meet with Sam and Steve Kitchen to talk about going
- Jeff Ray stated that he got two offices from Rich Cole but has no furniture for them.
Zvi told him to buy what he needs. Old furniture has gone missing from K as well.
- All agreed to allow Han to make changes he needs for his lab
- Jeff Ray will buy furniture he needs for his offices
- Sam will be invited to meet with Dean Council about virtualization
- Currin - look at site licenses or student versions of software instead of only having
available in the labs
Item 4. Routing Process for New Degree Programs
Szafran talked about the new process being proposed by Senate Moderator. For clarification
the prospectus must be fully written before being submitted to the President and the
website needs to be corrected to reflect what is written in several places. Who is
the ultimate holder of the documents? Zvi agreed to be in charge of this. Zvi will
let Meg know about the two changes suggested and that he will be the holder of the
documents. It was suggested that Zvi password protect any information posted on the
web about the status of our degree proposals. Zvi will figure out what is needed
to do this.
Item 5. Quorum for USS Committee
Student Status Committee - Han - issue that the committee generally meets when faculty
are not here. In the past, if faculty were not available they were not always able
to have a quorum. The new chair is a faculty member from Math and has asked for guidance.
It was agreed after discussion to have it be the committee member's obligation to
send a proxy if they are not going to be available. Zvi will send out an advisory
notice regarding this.
Item 6. Review of Center for Additive Manufacturing
Additive Manufacturing - Hunt talked about the proposed center that is already functioning.
There has been interest from most of the schools to participate in this. Adding
the center will help to generate revenue, which is being lost because the faculty
and staff are currently doing special projects at no charge. Concerns - space,
Hunt wants to have a charge back, intellectual property, need financial information,
direct and indirect costs to make the proposal stronger. Need to have the ability
to charge students. HR issues - extra comp is allowable for faculty but how do we
compensate the technicians (staff) for the extra work? Hunt will work with HR. All
were in favor of the center but asked Russ to add a financial component. It will
be posted for comment, come back to deans council and then on to the President for
The President has requested a current list of centers and the website is not up to
date. Some centers are obsolete and need to be decommissioned. This will be discussed
at a future meeting and some centers will be decommissioned. Hunt clarified that
the basis for removing a center is when the center no longer serves the purpose for
which it was intended and the dean can deem the center no longer worth keeping.
Item 7. New Business
New business - Budget issue - has not had a chance to talk to Jolene yet about correcting
1. Han will talk to Sam about network connectivity as a first step to virtualization
and will survey students to see how many have laptops available.
2. Zvi will inform Meg about the changes suggested regarding routing of new degree
proposals. He will investigate how to password protect any information posted on
the web about the status of our degree proposals.
3. Zvi will send out an advisory notice regarding proxies for committee meetings.
4. Zvi will speak to Jolene about updating departmental and school budgets.
Future Agenda Item(s):
1. Decommissioning obsolete centers.
The meeting adjourned at 4:20 PM