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Extended Deans Council Meeting

April 24, 2013

B 120


Note:  At times, issues of confidentiality may require that some items discussed in these meetings be excluded from these minutes.


Members:  Dave Caudill, Rich Cole, Tom Currin, Steve Hamrick, Ruston Hunt, Yongli Ma, Thomas Nelson, Jeff Orr, Nikki Palamiotis, Jeffrey Ray, Han Reichgelt, Becky Rutherfoord, Zvi Szafran


Members Absent:   Jeffrey Ray


Guests:  Joel Fowler, Faculty Observer; Tom Ball for Jeff Ray; Jill Brady, Registrar



Item 1. Approval of Minutes


  • Szafran congratulated the emeritus faculty and the faculty who received outstanding faculty awards.
  • Approval of minutes - March 20, 2013 Extended Deans Council, approved; April 3rd, Deans Council - approved.



Item 2. Updates


Szafran updated the Council on the following:


  • Formula funding - $560,000 for new faculty positions; 100,000 for new advisors.  Zvi has put forward to Budget a list of the faculty positions to be funded so that budgetary items can be taken care of up front.  Szafran had hoped for $1.2 million for additional faculty and staff but when the final budget was approved, it was only $400,000 overall.  Approved positions include an administrative assistant in Systems and Mechanical Engineering, a full-time director of Int'l Programs and a budget analyst for Academic Affairs reporting to Business and Finance but supporting Academic Affairs.
  • Capital - all departmental requests have been processed and Szafran will be meeting with Robin Wade soon to determine if additional funds may be available for some additional year-end projects.  If there are still critical needs outstanding please let Zvi know.
  • Faculty hiring - some searches have concluded; others in progress; some offers were declined  and will be re-advertised next year or filled with temporaries until a new search can begin.



Item 3. Town Hall Meeting


Szafran talked briefly about the recent Town Hall Meeting in which salaries/raises, etc. were discussed.  Questions not answered during the meeting should be answered and posted in the near future.  Staff Council has a webpage where this information will be posted.   No interactions - no questions were allowed to be asked.  Only one faculty member and dean attended.  Szafran stated that most employees do not understand how the system works with regard to raises and purchasing buildings, for example, and that the funding sources are different and cannot be shared.  



Item 4. End of Year Spending


Szafran reminded the Council of important cutoff dates.  It was asked if Polytechnic Summit funds were transferred to the deans.  Szafran responded that they were not and to just send requests to him.



Item 5. Policy on Minors

Policy on Minors and SPSU Programs – Our attorney, Alana reviewed our draft policy and made suggestions.  Szafran asked the Council if there were any questions about the new policy before we implement it and clarified that this policy only affects situations where minors are in our care without parental presence. Are background checks for third parties (non-SPSU employees) required?  Szafran responded yes, but these organizations already do background checks on their employees/volunteers who bring minors on our campus.  Most were not in favor of being responsible for other peoples’ actions as listed in the document.  It was suggested that we need an outreach director to be in charge of details such as background checks, space allocations, reviewing contracts/meals, etc.  Zvi recommended that the Council share this new policy with all concerned and if anyone has questions or issues they should let Zvi know.



Item 6. New Business


  • The summer schedule for meetings will be determined soon. Changes to summer pay policy?  Recommendations have been submitted from Faculty Senate for consideration.  Zvi will be talking to Dr. Rossbacher and will bring recommendations and possibilities back to the Council for discussion.
  • Jill Brady, new Registrar.  Steve introduced her to the Council and asked everyone to introduce themselves.
  • Nikki purchased 1-year subscription to the GRE database for recruiting purposes.  The database is searchable and filterable to help identify prospective students and be able to send them personalized email advertising programs we offer that may be of interest to them.  Nikki is very open to meeting with anyone interested in seeing how this might be helpful.  Palamiotis reported that she is already seeing an increase in the number of graduate student applications.  Tom Ball is using social media, especially Linkedin, and has already accepted three students because of this.  Future agenda item:  Discuss marketing for graduate programs and invite those on campus involved in recruiting/marketing.


Action Items:


Future Agenda Items:


Discuss marketing for graduate programs and invite those on campus involved in recruiting/marketing.



Meeting Adjourned at 2:55 PM