Extended Deans Council Meeting
April 24, 2013
Note: At times, issues of confidentiality may require that some items discussed in
these meetings be excluded from these minutes.
Members: Dave Caudill, Rich Cole, Tom Currin, Steve Hamrick, Ruston Hunt, Yongli
Ma, Thomas Nelson, Jeff Orr, Nikki Palamiotis, Jeffrey Ray, Han Reichgelt, Becky Rutherfoord,
Members Absent: Jeffrey Ray
Guests: Joel Fowler, Faculty Observer; Tom Ball for Jeff Ray; Jill Brady, Registrar
Item 1. Approval of Minutes
- Szafran congratulated the emeritus faculty and the faculty who received outstanding
- Approval of minutes - March 20, 2013 Extended Deans Council, approved; April 3rd,
Deans Council - approved.
Item 2. Updates
Szafran updated the Council on the following:
- Formula funding - $560,000 for new faculty positions; 100,000 for new advisors. Zvi
has put forward to Budget a list of the faculty positions to be funded so that budgetary
items can be taken care of up front. Szafran had hoped for $1.2 million for additional
faculty and staff but when the final budget was approved, it was only $400,000 overall.
Approved positions include an administrative assistant in Systems and Mechanical
Engineering, a full-time director of Int'l Programs and a budget analyst for Academic
Affairs reporting to Business and Finance but supporting Academic Affairs.
- Capital - all departmental requests have been processed and Szafran will be meeting
with Robin Wade soon to determine if additional funds may be available for some additional
year-end projects. If there are still critical needs outstanding please let Zvi know.
- Faculty hiring - some searches have concluded; others in progress; some offers were
declined and will be re-advertised next year or filled with temporaries until a new
search can begin.
Item 3. Town Hall Meeting
Szafran talked briefly about the recent Town Hall Meeting in which salaries/raises,
etc. were discussed. Questions not answered during the meeting should be answered
and posted in the near future. Staff Council has a webpage where this information
will be posted. No interactions - no questions were allowed to be asked. Only one
faculty member and dean attended. Szafran stated that most employees do not understand
how the system works with regard to raises and purchasing buildings, for example,
and that the funding sources are different and cannot be shared.
Item 4. End of Year Spending
Szafran reminded the Council of important cutoff dates. It was asked if Polytechnic
Summit funds were transferred to the deans. Szafran responded that they were not
and to just send requests to him.
Item 5. Policy on Minors
Policy on Minors and SPSU Programs – Our attorney, Alana reviewed our draft policy
and made suggestions. Szafran asked the Council if there were any questions about
the new policy before we implement it and clarified that this policy only affects
situations where minors are in our care without parental presence. Are background
checks for third parties (non-SPSU employees) required? Szafran responded yes, but
these organizations already do background checks on their employees/volunteers who
bring minors on our campus. Most were not in favor of being responsible for other
peoples’ actions as listed in the document. It was suggested that we need an outreach
director to be in charge of details such as background checks, space allocations,
reviewing contracts/meals, etc. Zvi recommended that the Council share this new policy
with all concerned and if anyone has questions or issues they should let Zvi know.
Item 6. New Business
- The summer schedule for meetings will be determined soon. Changes to summer pay policy?
Recommendations have been submitted from Faculty Senate for consideration. Zvi will
be talking to Dr. Rossbacher and will bring recommendations and possibilities back
to the Council for discussion.
- Jill Brady, new Registrar. Steve introduced her to the Council and asked everyone
to introduce themselves.
- Nikki purchased 1-year subscription to the GRE database for recruiting purposes. The
database is searchable and filterable to help identify prospective students and be
able to send them personalized email advertising programs we offer that may be of
interest to them. Nikki is very open to meeting with anyone interested in seeing
how this might be helpful. Palamiotis reported that she is already seeing an increase
in the number of graduate student applications. Tom Ball is using social media, especially
Linkedin, and has already accepted three students because of this. Future agenda
item: Discuss marketing for graduate programs and invite those on campus involved
Future Agenda Items:
Discuss marketing for graduate programs and invite those on campus involved in recruiting/marketing.
Meeting Adjourned at 2:55 PM