Deans Council Meeting
April 18, 2012
Note: At times, issues of confidentiality may require that some items discussed in these
meetings be excluded from these minutes.
Members: Bill Barnes, Dave Caudill, Tom Currin, Steve Hamrick, Ruston Hunt, Joyce Mills,
Thomas Nelson, Jeff Orr, Nikki Palamiotis, Jeffrey Ray, Han Reichgelt, Zvi Szafran
Item 1. Updates
Dr. Szafran updated the Council on the following
- Academic Affairs organizational chart needs to be updated.
- Reviewed summer pay proposal – all in favor
- BoR – announced a 2.5% tuition increase; fee increases; $1.3 additional funding (formula)
which is to be spend on additional faculty, replacement for money lost due to budget
cut, and support/development of online courses; SPSU will be losing 170,000 of STEM
- Complete College Georgia – Dr. Rossbacher is reviewing SPSU’s initial report. Senior
Staff will review it as well before it goes to Downtown. Deadline is April 25.
- Deans job descriptions – Russ Hunt will forward to the Deans as well
- Attendance at commencement – require faculty to attend commencement, add this to the
faculty activities report, or make it an expectation? It is already a faculty expectation
per Szafran and he asked the Council to remind their faculty that they are supposed
to be at commencement.
- A&S is having a student showcase on Friday. Such things should be captured and put
on the website.
- Offer letters for part-time faculty – departments should not be issuing contract or
offer letters to part-time faculty. This can cause legal issues and should not be
done. Part-time faculty must sign a part-time agreement only and be hired with an
Item #2. Space Issues and the New Policy
Szafran talked about the new space allocation policy and reminded the Council that
they should not trade space any longer but submit the proper space allocation forms
for approval. All requests will be sent forward even if no space is available or
identified. Szafran will be working with Bill Prigge on clarifying details and what
happens once the requests are submitted to Facilities.
Item 3. Capital Budget
This topic was postponed until next week after the ALC meeting.
Item 4. Review of Research Centers
Russ Hunt distributed a chart of the 14 Centers with data on each and reminded the
Council that when these were established it was agreed that they would be reviewed
in two years to determine their viability. All as requesting support from the University.
Hunt will break out IDC funds associated with each if any. Comments from the Council:
- Expectations of Centers? Activity of Center is important – writing grant proposals,
reports each year
- Can we get a list of grants and contracts not in the Centers?
- Auxiliary cost column – add to spreadsheet?
- Annual report should include student interaction/support, opportunities/research,
- Showcase Centers to students – pay students to work on projects in Centers
- Directors of Centers have control over IDC and have discretionary funds they can spend
as they please
- Issue that one of the requirements of a Center is that it must be cross disciplinary
but if the Center gets the overhead, not the principles, then the schools connected
with the PI wants a portion of the IDC
- Take portion of all overhead and give to Hunt for future projects, etc.?
- Develop a pot of money and review occasionally to see how best to spend it – mini
grants, etc. to help faculty.
- All agreed on the following:
- Expand spreadsheet to identify five bullets that each Center director is responsible
- Give IDC back in the way of mini grants and asked if the deans would contribute some
- Deans want greater flexibility on spending distance education money – Szafran is agreeable
to deans having control over DL money and asked Han to write something up to share
with Dawn and Dave, with the agreement that the number one priority will be to spend
the money on distance learning education.
- The non-faculty request list has been submitted to Robin in Budget.
- Even with professional advisors we are still under-staffed with advisors.
- Send a list of other things Centers should be doing on an annual basis to Russ Hunt.
- Deans should be notified that their faculty are submitting grants. Require a one-page
prospectus from the faculty to the dean for each grant before they start working on
the grant and have the dean sign an approval form that the faculty take to Russ Hunt
as the first step. All agreed. Russ will put together a one-page prospectus form
for review by the deans and will add Betsy as a signer as well.
- It was suggested that department chairs need leadership training, web report training,
etc., and that the deans and Zvi need a leadership conference as well.
The meeting adjourned at 4:15 PM