Deans Council Meeting
October 12, 2011
Note: At times, issues of confidentiality may require that some items discussed in
these meetings be excluded from these minutes.
Members: Bill Barnes, Dave Caudill, Tom Currin, Steve Hamrick, Ruston Hunt, Joyce Mills,
Thomas Nelson, Jeff Orr, Nikki Palamiotis, Jeffrey Ray, Han Reichgelt, Zvi Szafran
Guests: Sylvia Carson, Bob Homer
Item 1. Updates
- Comprehensive Program Reviews – Bob Homer attended the RACEA meeting and reported
that we may have some issues to deal with. The Board of Regents has decided that
all comprehensive program reviews must be password protected. He is working with
Stephanie Coleman to password protect our data. He also noted that we must post all
responses to our program reviews. Bob Homer and Becky Rutherfoord are looking at
our P&Ps to see if they match what we are actually doing. Becky will present a draft
P&P to the Deans Council. It was agreed that this should be brought to the attention
of Dr. Rossbacher and the Senior Staff. It was asked what the System Office will
be looking for in our five-year plan. Becky responded that it will be what we want
to accomplish in the next five years. The System Office will be reviewing these and
will be checking to see whether or not we are following our procedures and will want
to see data to support that we have done what we said we were going to do.
- Budget – State revenues are up some – may not require the anticipated 2% cut after
- University Van – the policy to use the van has changed; contact Arthur Vaughn if you
need to reserve the van.
- Space Allocation – the policy for remodeling/renovating space has now been posted
– must work with Facilities and IT to start any project.
- Library – the chiller is still out in the Library
Item 2. Dealing With Outreach Activities
Szafran talked about the growth of some of our outreach activities, citing Future
Cities as the major one, and the need to find support for those who have the responsibility
to run these programs. The School of ACC has agreed to take over Future Cities and
Dawn has agreed to help transition this over to them. Szafran asked the Council how
we can continue to build sustainable programs without burdening the same people.
After a lengthy discussion, the following were agreed on:
- No funding is available at this time to hire an outreach coordinator.
- Dave Caudill will get a list of all outreach activities and contact the principles
- The Council will assess each outreach project and determine how large a support system
each will need from campus.
- The Council will determine which projects Academic Affairs should be involved with
and support and with projects should be supported by other units on campus.
- Each activity should have a business plan and involve Industry Advisory Board members.
- Supporting these activities is considered “service” to the University.
- Sarah Holliday has agreed to take Bob Brown’s place as director of the QEP.
Item 3. e-Core
Szafran asked the Council if our strategy should be to start moving SPSU students
away from e-Core to our own equivalent courses. The Council discussed this and following
- Need to develop our own “e-Core”
- Target should be 10% on line courses
- Need these courses for the for TCSG students
- e-Core is profitable – more expensive then live but less than distance
- e-Core pays more to faculty than some departments do so this could be an incentive
to develop an online equivalent and pay the instructor what e-Core would pay
- We need to develop a medium and long-range plan and start with a small number of courses
and see how that goes. All agreed to keep e-Core for now.
Item 4. Evaluation of Part-time & Temporary Faculty
Szafran reminded the Council about our new policy and distributed a copy from last
year of the form they all agreed to use.
The CTE is running workshops to help faculty with reappointment, promotion/tenure,
etc. and had a good turn-out at the first workshop.
Item 5. SPSU 1001
Szafran stated that after running the numbers of new freshmen from last spring (34)
there will probably not be large cohorts for this spring and asked the Council where
they are with the new policy to handle registering students. The response was that
they are still working on this, and that they need training and retention data. Becky
will get this information and share with the Council. The QEP committee needs to
get together and work out some of these issues/details. It was also suggested that
deans and chairs and others who need it should be given access to data (crystal reports,
etc.) in read-only access. The deans asked for a solid policy about how to handle
the QEP and want to know if it is working.
Item 6. New Business
- Hamrick announced that approximately one-third of the courses for spring semester
are not yet in Banner. Ad Astra may be a point of contention for Academic Affairs
and suggested we bring Kasey Helton to our next meeting of the Deans Council to discuss
possibilities and procedures.
- We need a time study done on classroom usage.
Meeting adjourned at 4:20 P.M.