Deans Council Meeting
September 21, 2011
Note: At times, issues of confidentiality may require that some items discussed in these meetings be excluded from these minutes
Members: Bill Barnes, Dave Caudill, Tom Currin, Steve Hamrick, Ruston Hunt, Joyce Mills, Thomas Nelson, Jeff Orr, Nikki Palamiotis, Jeffrey Ray, Han Reichgelt, Zvi Szafran
Guests: Sylvia Carson
Item 1. Updates
Dr. Szafran updated the Council on the following:
Item 2. Open Forum on Faculty Promotion and Tenure
Szafran discussed the changes to the Board of Regents P&P on Faculty Promotion and Tenure and our recent updates to our P&P to make it consistent with theirs. These changes are not negotiable; however, our implementation policy is up for discussion. We will be holding an open forum for faculty on this subject on Thursday, September 22nd at noon. He further stated that the timeline for submission of promotion packets may need to be adjusted because of the new requirements and he will allow two extra weeks to be added to the date the packets are due, if needed. Han will look for a list of terminal degrees.
Item 3. Advising Expectations
Han has updated the advising expectations proposal with the additional wording and asked where this should be listed. It was suggested to make this part of the annual expectations form and to be sure that faculty are informed about this addition. Becky will generate something.
*Next agenda item – define responsibilities for professional advisors and faculty advisors. Jeff Orr will meet with the professional advisors and have them review their job descriptions and make recommendations of any modifications that may be needed based on their experiences over the last year.
Item 4. Proctoring of On-Line Courses
Today continued a previous discussion on using Extended University to proctor on-line course exams. After reviewing the pros and cons associated with this, the Council’s recommendation is that departments who wish to use the services of Extended University to proctor exams for their on-line courses will pay for this service out of their departmental distance learning or other funds. Dave Caudill and Russ Hunt will work together to determine how fees will be paid for out of town students and how the departments will pay Extended University for the proctoring service. Any department planning to use proctoring services must coordinate with Russ Hunt well in advance – preferable before the beginning of the semester.
Item 5. Efficiency in Course Scheduling
The Council discussed ways to increase efficiency in course scheduling:
Item 6. School of Engineering
Tom Currin discussed his proposal for the Division of Engineering to become the School of Engineering. There was a motion to discuss the proposal – it was seconded. The Council briefly discussed the proposal and Szafran stated that if it is approved he would then make a recommendation to Dr. Rossbacher who will review it and if approved determine a timeframe for implementation. If the President approves, the timeline may be implemented in phases. There was a motion to vote. It was seconded. The proposal was approved unanimously under the condition that the budgetary numbers in the proposal are correct. Currin needs to add the department chair’s annual stipends totaling $7,200 which was not included in the proposal’s budget.
Item 7. New Business
Nikki announced the Staff Open Forum on Thursday and encouraged the Council to allow their staff to attend.
Meeting adjourned at 3:42 P.M.