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Deans Council

Deans Council Meeting


June 16, 2011


Note:  At times, issues of confidentiality may require that some items discussed in these meetings be excluded from these minutes.

Members:  Bill Barnes, Dave Caudill, Tom Currin, Alan Gabrielli, Steve Hamrick, Ruston Hunt, Joyce Mills, Jeff Orr, Nikki Palamiotis, Jeffrey Ray, Han Reichgelt, Zvi Szafran

Members Absent:   Bill Barnes, Jeffrey Ray

GuestsTom Ball for Jeff Ray, Sylvia Carson


Item 1. Updates

Dr. Szafran updated the Council on the following:

  • Academic Programs - Five programs approved by the BoR – four in Education (STEM) and one in Media Arts.  Good interest in Education programs – lots of news coverage and articles as well as support from the System Office.
  • Budget – no news
  • USG – many new USG presidents
  • Polytechnic Summit – went very well, Szafran thanked all the volunteers for their hard work; evaluations from the conference were excellent.
  • End of year departmental requests have been submitted for Engineering, remainder went to capital projects.  Szafran will send out a list of the items that were not purchased.
  • Russ Hunt has a meeting on Friday with the largest oil well producer to talk about purchasing our oil well capping device.
  • DegreeWorks is operational and can be accessed through Banner self service.  Steve encouraged all to send email to Maralee Clark if they find things that don’t work.
  • Summer headcount is up 2% but credit hours are down.  Graduates are up for the summer.
  • Summer Pay Issues – Steve brought concerns to Szafran and the Council.  Some faculty have expressed interest in studying options for summer pay.
  • Several faculty attended the Adult Learning Consortium Conference in Jekyll Island.  This is an effort to encourage and prepare adult learners to go to college by giving credit for prior learning.  Students would take a course (PLA 2000) Prior Learning Assessment which prepares students to create a portfolio for course evaluation.  The Consortium encourages bringing in more adult learners and having a common process in place to facilitate the evaluation of credit.  Faculty would also be trained to evaluate these portfolios by taking an on-line course through the University of Indiana.  The course teaches faculty how to evaluate portfolios and learning outcomes.  Upon completion, the faculty would then be certified to review portfolios and recommend credit or not. The first training will begin on June 20th and will be open to 11 faculty.  Szafran asked the Council to identify at least one faculty from each department to do the training and send the names to Dawn.  Dawn will send out electronically the information she has on this. Faculty evaluating portfolios will receive compensation.
  • Space Committee – has been meeting and is being chaired by Fran Tsui.  They hope to have a draft P&P for the President soon.  Gabrielli noted that students groups have a lot of space on campus.  The committee is trying to coming up with benchmarks for space and if groups don’t meet the benchmarks they will lose the space.  This committee is looking at faculty office space as well.
  • Errol Davis has been named the Interim Superintendent of Atlanta City Schools.
  • Continuing Education is now administering the CLEP exam. 


Item 2. Hiring Update

  • Budget for next year looks good. 
  • Excellent faculty chosen for the upcoming academic year.


Item 3. Focus for Next Year and Retreat

  • Space
  • Finance
  • Research and University policy – how far do we allow faculty to go and how this may affect promotion and tenure
  • Graduate and undergraduate student support for faculty with large classes
  • Getting rid of general open computer labs – look at specialized labs
  • Move to not funding equipment if outside resources have not been sought
  • Graduate Studies – more community; graduate student council; graduate school
  • Criteria for establishing departments and schools
  • Proctoring exams for online courses – through EU



Meeting adjourned at 3:40 P.M.