Deans Council Meeting
April 6, 2011
Note: At times, issues of confidentiality may require that some items discussed in these meetings be excluded from these minutes.
Members: Bill Barnes, Dave Caudill, Tom Currin, Alan Gabrielli, Steve Hamrick, Ruston Hunt, Joyce Mills, Jeff Orr, Nikki Palamiotis, Jeffrey Ray, Han Reichgelt, Zvi Szafran
Item 1. Updates
Dr. Szafran updated the Council on the following:
- Budget – slightly better outlook
- Tuition – bill to give authority to legislature to determine tuition has gone nowhere
- New Degree Proposal – Middle Georgia submitted a proposal to the BoR different than we reviewed – will follow up
- Website – delayed going live until mid-summer. Han will email Jim Cooper that the campus needs to be notified that the deadline has been extended.
- TargetX and Axiam - should go live soon
- PeopleAdmin – will go live in July for graduate assistantship applications. Nikki Palamiotis will be contacting departments in the near future.
- Key Card Access – Han Reichgelt will serve on a committee to review and purchase key card access software.
- Events on Campus – Auxiliary Services and Academic Affairs will share the expense to hire a new person to be responsible for announcing events on campus. This position will coordinate with Leigh Ann Soublis and Kasey Helton.
- Ad Astra – It was suggested that Ad Astra be used to enter room allocations for classes and Banner be used to enter the class schedule. Some objection to using two different programs. Leigh Ann Soublis and Kasey Helton will be asked to come to a Deans Council meeting to discuss this.
- Graduate Assistantships – Palamiotis distributed a proposed budget showing prior allocations and student enrollments. There was a long discussion on how to allocate graduate assistantships and the need for a methodology to do this. The current allocation for stipends is $182,000. Szafran asked the deans to review their areas and to let him know what their true needs are and why and to bring their recommendations for adjustments to the April 20th Deans Council meeting. Palamiotis suggested the need for a student/supervisor orientation as well as a conversation about what graduate assistants should and shouldn’t be doing.
Item 2. Capital Budget Spending
Szafran met recently with Bonnie Chamberlin and Bill Prigge about the state of our current budget and determined that the surplus he anticipated is correct. The Council discussed additions/deletions to their prioritized equipment lists and determined “must haves.” Based on this Szafran will release approximately $600,000 as the first round of equipment money. Szafran asked if any of the requests were also submitted as tech fee proposals and there were none. He also asked if there were any IT implications in any of the requests and if so were EDP forms attached to those departmental requests. Some will need EDP forms and will be done as soon as possible.
Item 3. New Business
- IT Issues – Gabrielli brought up a memo from UITAC stating that they are not able to approve the Biology Lab because of lack of support personnel. Szafran met recently with Ron Koger and David Stone regarding this issue. One possible solution was giving IT a percentage of tech fee to help cover expenses as we grow. Koger is gathering the numbers for this.
- Russ Hunt brought a concern to the Council of a history of departments (faculty) contracting services for donations. Hunt stated as an example a customer approaches the school to have students do a project at no cost to the customer and after the work is completed, the customer makes a donation to the department’s foundation account. Hunt also stated that in some cases the students and or faculty members may be receiving compensation from the customer. Hunt stated that faculty are signing contracts, non-disclosure agreements, no-compete clauses, etc., and should not be doing this in his opinion. He further stated that by doing these types of transactions, SPSU is potentially losing money. Hunt stated that we need a policy about what faculty can and can’t do regarding contracts involving or representing the University. He further stated that our P&P on consulting and extra-compensation needs to be separated.
Meeting adjourned at 4:00 PM