ACADEMIC LEADERSHIP COUNCIL
Academic Leadership Meeting Minutes
February 28, 2013
NOTE: At times, issues of confidentiality may require that some items discussed in
meetings be excluded from these minutes.
ALC MEMBERS: Austin Asgill, Tom Ball, Sam Beadles, Renee Butler, David Caudill, Richard
Cole, Lance Crimm, Tom Currin, Meg Dillon, Ameen Farooq, Alan Gabrielli, Stephen Hamrick,
Bob Homer, Ruston Hunt, Andrew McMorran, Yongli Ma, Thomas Nelson, Julie Newell, Mark
Nunes, Jeff Orr, Nikki Palamiotis, Phil Patterson, Hassan Pournaghshband, Dawn Ramsey,
Jeffrey Ray, Nancy Reichert, Han Reichgelt, Ronny Richardson, Becky Rutherfoord, Khalid
Siddiqi, George Stickel, Denise Stover, Mark Sugalski, John Sweigart, Zvi Szafran,
and Tim Zeigler
MEMBERS ABSENT: Sam Beadles, Lance Crimm, Andrew McMorran, Thomas Nelson, Jeff Orr, Nikki Palamiotis,
Jeff Ray, Han Reichgelt, Ronny Richardson, Denise Stover, Raj Sashti, Mark Sugalski
GUESTS: Alana Kyriakakis, University Counsel, Max North for Ronny Richardson
Item 1. Updates
Dr. Szafran updated the Council on the following:
- Degree Programs – the Environmental Science and Environmental Science Technology proposals
have been submitted to the Board of Regents. Szafran received a request from them
to reduce the credits down to 120 (from 123) for the Environmental ET program. The
Board is looking closely at any proposal that is over 120 credit hours.
- BoR – has a proposal in draft regarding institution missions. The proposals would
allow 2-year colleges to offer limited 4-year programs, and 4-year state universities
to offer limited doctorates. This may be helpful to SPSU being allowed to offer our
- Complete College GA and Adult Learning Consortium – Szafran noted that their focus
has expanded from graduation and retention rates to include adult learners and prior
- Audit – a recent on-campus audit of part-time and retired faculty found that some
of these faculty had access to keys and other assets on campus but were not currently
a member of our Corps of Instruction. In most cases these faculty were allowed to
keep their access even if not teaching in the current semester because they were expected
to return the following semester. To address this issue, it was decided that once
part-time faculty are hired, they will remain in a “permanent part-time faculty pool”
until the department decides that they will no longer be employed. At that time they
will be removed from the Corps of Instruction and all assets will be taken away.
At some point in the semester, most likely at finals, the chair of the department
or his/her designee will be contacted by H.R. to determine if anyone (part time or
retiring full-time) needs to be removed from the pool and assets taken away or adjusted.
It was suggested that terminating faculty be allowed to keep access to email for at
least 30 days to tie up any loose ends they may have with their students.
- Fulbright Scholar in Residence – the ETCMA department will have a Fulbright scholar
in the fall
- High Museum – In conjunction with the Frida Kahlo and Diego exhibition at the High
Museum, several of Pegah Zamani’s Architecture students created architectural expressions
of the homes of Frida and Diego. The students’ works are displayed at the High.
- Honors Director – the search for the new Honors Director has concluded and a recommendation
made to the VPAA. Szafran has made an offer.
- Library Director – the search for a new Library Director will begin soon.
- UTeach – a marketing consultant is on campus to help increase awareness/enrollment
in our Education Program.
- Chemical elements and other collectible items from an estate are on display in the
Item 2. Approval of Minutes
The minutes of 1/30/13 Academic Leadership Council meeting were approved.
Item 3. New University Counsel
New Legal Counsel – Dr. Szafran introduced Alana Kyriakakis, the new University Counsel.
Alana has a strong background not only in law but also in human resources. She spoke
briefly about her role and eagerness to work with everyone at the university.
Item 4. RACAA
Szafran attended the RACAA (Regents Advisory Committee on Academic Affairs) meeting
recently. Topics of discussion at the meeting included:
- Complete College Georgia – SPSU is required to submit a status report in June.
- Prior Learning Assessment – SPSU has created a course to train faculty on how to do
prior learning assessment. All SPSU and Adult Learning Consortium faculty may attend
the course and the cost will be paid by a grant. Each department needs a designated
PLA coordinator and training will be provided for them. Dawn Ramsey stated that prior
learning credit includes CLEP, military credit, transfer credit, etc., not just portfolio
assessment. No department is required to accept portfolios and may decide what they
are willing to accept. Most departments have PLA plans on the website. Ramsey talked
about the Military Taskforce and a survey they are planning for our students to help
identify those with a military connection. The survey is due to go out March 11,
- TCSG – Szafran reminded the Council that all articulations must go through the VPAA
and that under no circumstances are general studies articulations allowed.
- Policy Review Taskforce – has been established to identify system policies that are
considered impediments to students’ ability to graduate. The VPAA at Kennesaw State
University is heading the taskforce and looking for input.
- Reverse Transfer Credit – if articulations with two year institutions are approved,
giving reverse transfer credit might allow students to earn an associate’s degree
benefiting not only the students but the institutions. An example of reverse transfer
credit might be as follows:
- A student at a 2-year institution has completed coursework but not earned an associate’s
- The student transfers to a 4-year institution
- The student completes courses at the 4-year institution and transfers applicable courses
back to their two-year institution completing the requirements for receiving an associate’s
- The student receives an associate’s degree and the institution awarding the degree
- The 4-year institution may also receive milestone credit for the student
- Transfer issues – Are two-year USG institutions offering AAS degrees required to do
the general education overlay? Majority of them are not doing this.
- Promotion raises – Szafran stated that SPSU is in the normal range when it comes to
raises for promotion for faculty. Summer pay varies among the USG but many of the
smaller institutions pay flat rates regardless of whether the faculty member is full-time
- Extra Compensation – another minor audit finding clarified that extra-compensation
should be used for staff if the following conditions are met:
- Doing work outside the scope of their work and hours
- Doing work outside their department
- The employee takes leave time if work is performed during regular work hours
- For faculty doing extra work it is considered a contract amendment, not extra compensation,
and does not fall under the above restrictions. Julie asked why full-time faculty
don’t have summer contracts and will talk with Alana about this.
Item 5. Technology Enhanced Classroom Control Policy
This policy was shared by email with the Academic Leadership Council prior to today’s
meeting for input. The only concerns brought up were how non-SPSU faculty (ex. ELS)
using these rooms would be notified of the new policy and the need for training for
faculty using the equipment in those rooms. Since there were no other concerns and
there was no consensus on the policy at the Deans Council Meeting, this policy will
go back to the Deans Council for further discussion.
Item 6. New Business
- Bob Homer recently attended the RACEA recently and gave a brief update:
- Comprehensive Program Review – talked about whether to continue to do these or not
– SPSU does not have a choice because of SACS requirements.
- Non-productive Programs – the BoR is looking at programs with little or no students
to assess whether they should continue or not
Homer reminded the Council that he is missing the internal assessments/goals for many
departments and will send out a reminder. He also stated that they are looking for
volunteers to assess other universities programs. Szafran will be part of an accreditation
team visit in Virginia in March.
- Dawn reminded the Council that the deadline for TADL course designs or revisions is
Meeting adjourned at 4:30 PM
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