ACADEMIC LEADERSHIP COUNCIL
Academic Leadership Meeting Minutes
May 1, 2013
NOTE: At times, issues of confidentiality may require that some items discussed in
meetings be excluded from these minutes.
ALC MEMBERS: Austin Asgill, Tom Ball, Sam Beadles, Renee Butler, David Caudill, Richard
Cole, Lance Crimm, Tom Currin, Meg Dillon, Ameen Farooq, Alan Gabrielli, Stephen Hamrick,
Bob Homer, Ruston Hunt, Andrew McMorran, Yongli Ma, Thomas Nelson, Julie Newell, Mark
Nunes, Jeff Orr, Nikki Palamiotis, Phil Patterson, Hassan Pournaghshband, Dawn Ramsey,
Jeffrey Ray, Nancy Reichert, Han Reichgelt, Ronny Richardson, Becky Rutherfoord, Khalid
Siddiqi, George Stickel, David Stone, Denise Stover, Mark Sugalski, John Sweigart,
Zvi Szafran, and Tim Zeigler
MEMBERS ABSENT: David Caudill, Lance Crimm, Yongli Ma, Nikki Palamiotis, Jeff Ray, Denise Stover,
John Sweigart, and Tim Zeigler
GUESTS: Aaron Fowler and Kasey Helton, Auxiliary Services
Item 1. Approval of Minutes
The March 27, 2013, Academic Leadership Council Minutes were approved.
Item 2. Transportation Planning/Parking Strategies
Aaron Fowler and Kasey Helton visited the Academic Leadership Council meeting today.
Aaron did a presentation and talked about parking issues and future initiatives and
plans to reduce residential parking and increase alternative ways for students, faculty
and staff to commute to campus and reduce parking issues. Items already in place
or soon to come to help address these issues include:
- Trolley for campus students – already in place
- Zip car – looking at for next fall; would be available for rent by the hour for $9.00
per hour including gas
- Increased access to transit
- Looking at having registered lots – starting in June (goal)
- Willingness to work with chairs and deans to find parking for new faculty hires
Comments from the Council:
- Handicapped spaces do not appear evenly distributed and are heavily clustered in some
- How do you enforce violators? Aaron responded that they will continue to enforce
and are now looking at using an outside company that can utilize DMV records to identify
- There are safety issues around Lot 36 that need to be looked at.
- Special event days mean parking is unavailable for many students.
- Aaron stated that they are willing to come back anytime to address additional questions
Item 3. Updates
Dr. Szafran updated the Council on the following:
- Registrar – Steve Hamrick is retiring and has been replaced by Jill Brady. Steve
introduced her to the Council. Jill will be attending the Academic Leadership Council
and Extended Deans Council meetings.
- Nancy Reichert is stepping down as Honors Director and returning to teaching exclusively
and is being replaced by Iraj Omidvar. Zvi thanked Nancy for her years of service
as the Honors Director.
- Director of International Programs – funding has been approved to make this position
full time with no teaching responsibilities. Tom Nelson will chair the search committee.
- Budget – the tuition increase for SPSU will be 2 ½% - other USG institutions received
between 2 ½ and 7%. There will be no raises for faculty and staff for FY 2014. Additionally,
SPSU received $560,000 for new faculty hires, $300,000 for IT support, and $100,000
for academic advisors for CSE and Engineering. Money has been allocated to hire an
accounting finance person just to manage accounts for Academic Affairs in the Budget
- End of Year Process – Szafran urged everyone to get their spending done as time is
running out. He needs departmental requests as soon as possible and needs for them
to be complete.
- New Positions – many of the faculty positions are closing and critical hires have
been passed on the President for approval. He assured the Council that as soon as
the President approves the paperwork he contacts the candidates with an offer. This
is his top priority.
- Retirements, Resignations, etc. – Szafran reminded the Council about the importance
of notifying the VPAA’s Office about retirements and resignations as soon as possible.
The VPAA’s Office will also need a list of faculty submitting packets for promotion
and/or tenure at the beginning of each fall semester so that we will know which packets
to be looking for. This year a faculty member came up for early tenure and we were
not aware of it so did not realize the packet did not reach our office.
- Emeritus Faculty – nominations for Emeritus faculty should be submitted to our office
in the early part of spring semester so that Szafran has time to prepare the necessary
paperwork and get the President’s approval in time for presentation at the service
awards in April. Again, the VPAA’s Office would like a list of faculty being nominated
for emeritus be submitted as soon as possible so that they will know to be looking
for the nomination packets.
- Town Hall – last week’s town hall meeting was mostly attended by staff and very few
faculty. Szafran stated that his goal is to have more open forums in the future with
time for open dialog. Many of the questions were related to misconceptions about
raises – no raises were given unless their jobs changed or in the case of faculty
- Psychology program was just approved for an honors chapter.
- Student Awards Ceremony – Szafran encouraged the departments to give annual student
awards and stated that if funding is a problem to let him know.
- ECON 2107 – according to Hamrick this course is not approved as a core course and
will be removed from the catalog.
- Environmental Programs – these will be on the May Board of Regents agenda. Zvi, Tom
Nelson, and Jeff Ray will attend the meeting.
- Summer Camp Policy – draft was distributed for review. The major purpose of this
is to protect the University from liability and mostly applies to unaccompanied minors
on campus. Alana can provide information to anyone needing further clarification
about the policy. Szafran encouraged the Council to share this policy with their
- Workload Document – discussed the workload policy and Szafran stated that if egregious
to the faculty member bring the details to the Deans Council for review and it will
be documented. It was asked if there is a minimum number of students required to
run a class. Szafran responded that he leaves it up to department’s discretion.
Those teaching double or triple sections balance those with lower numbers in their
other classes. Szafran also talked about how formula funding worked in the past and
that we no longer receive this type of formula funding. A concern was expressed that
core faculty are paid less and teach more than other faculty. Tuition for all classes
is the same and it appears the core subsidizes the rest of the University. It also
appears students are going elsewhere to take core classes cheaper thereby reducing
revenue for the University and this can potentially become a real problem. There
has been a decline in the summer enrollments in core classes, both online and live.
Szafran responded that we must offer online classes competitively and that we are
working on the infrastructure to support this.
Item 4. New Business
- Need the faculty annual evaluation form – not attached to the P&P.
- Over $100,000 in extra comp requests will be going through for signatures. Please
sign as soon as possible so they can be paid by the deadline for using this year’s
- New faculty orientation – will be August 7, 8, and 9th.
- Military Task Force – is accepting donated books for use by military students in the
future. Dawn will be sending out an email in the near future and is encouraging all
to donate. Additionally, she is seeking permission to have a place setting in Stingers
for lost or deployed soldiers. This will be something simple with an explanation.
Future Agenda Items
Meeting adjourned at 4:20 PM.