Southern Polytechnic: Technology Fee

It is the $75.00 each student pays every semester as a Technology Fee. It is spent on projects developed by SPSU students, faculty and staff to directly benefit students. There are several steps in the Tech Fee process; they are as follows: (underlined items are done by the proposal author)

Step 1: PROPOSALS - Students, faculty and staff write proposals and adjust them based on discussions with folks in their departments, and in DoIT. These are turned into their 'TRIO' group leaders: students - SGA, faculty - VPAA, and staff - CIO.

Step 2: TRIO groups are formed and all the proposals are reviewed and put in priority order, then passed on to the larger TFERT group.

Step 3: TFERT is formed. This large committee is made up of students, faculty and staff. Each proposal is reviewed again, adjusted if necessary, then voted upon for approval or disapproval.

Step 4: PRIORITIES - TFERT members rank the proposals and a priority order for funding is set.

Step 5: PRESIDENT - The president of the university receives the TFERT recommended prioritized list of proposals. She adjusts the list if necessary, and gives it final approval.

Step 6: FUNDING - Letters are sent to all proposal authors letting them know if their proposal was approved or disapproved. Then letters are sent to those authors who's proposals rank high on the priority list. These letters tell the authors to puchase the items from their proposals, and the process for doing so. As additional tech fee funds are received throughout the year, authors with proposals further down the priority list receive letters advising them that funds are available for their projects.

Step 7: BUY -Talk to vendor(s) and have them fax a quote to you. Go online and fill-out 2 forms - a DR and an EDP - based upon your quote. Have your department chair sign the DR form. Send to Trish Buchanan, CIO's office, H-230. DR and EDP . Please remember that all Tech Fee DR's are subject to normal SPSU Procurement rules which may include bidding, sole brand justification, posting sole source purchases to the Georgia Procurement Registry, etc.

Step 8: EVALUATE - Once your project is set-up and you've been enjoying it and worked out any kinks, fill-out this simple evaluation form and send to Trish.

Fall	September	Proposal material available online, students, faculty and staff write and discuss proposals
	November	TRIO and TFERT Members are appointed and names submitted to CIO's office

Spring	January	All proposals should be turned in to TRIO groups - SGA, VPAA or CIO
	February	TRIO leaders turn in prioritized proposals to the TFERT committee via the CIO's secretary
	March - April	TFERT committee reviews, approves, and prioritizes projects, and turns in the prioritized proposal list to President
	May	President approves Tech Fee projects with or without changes

Fall	September	Tech Fee projects begin to receive funding in priority order

Propose a Project of your Own

FY09 Proposal Form (pdf version)

FY09 Proposal Form (Word Version)