Meeting Minutes 09-12-11
Staff Council Minutes
September 12, 2011
11:30 AM – Student Center Ballroom
Present: Jeff Bernard, Jenny Brown, Bobby Burk, Alberta Cook, Rashaad Graham, Sharon Hodge, Bennie Sue Houck, Ann Lay, Stephanie McCartney, Nikki Palamiotis & Arthur Vaughn
Absent: Sheri Adebayo & Erika Kegler
1. Welcome The meeting was called to order at 11:38 am by Bobby Burk.
2. Roll Call A quorum was established for voting purposes. All council members in attendance introduced themselves by giving their names, and staff position.
3. Budget Bobby reported that the Staff Council Foundation account holds $2703.00. He also reported that the $25.00 Statewide Staff Council dues were paid using the Agency account leaving a balance of $2798.00.
4. Minutes from August 12, 2011 Nikki Palamiotis moved that the minutes from the previous Staff Council meeting be approved. The motion was seconded by Bennie Sue Houck. The minutes were unanimously approved. Bobby mentioned that he spoke with Stephanie Coleman, the SPSU webmaster, about having a page for Staff Council to post meeting dates, minutes, etc. This should be available soon. Bobby as well as another SC member will have access to post updates.
5. New Business
a) Deleting of P&P No. 980.0
o This P&P details the policies and procedures for the use of a campus van by student organizations for off-campus trips. Since SPSU no longer owns such a vehicle (it was surplussed) and the university has a contractual agreement with Enterprise Rent-A-Car, the P&P is defunct and will be deleted.
b) Lee National Denim Day (October 7, 2011)
o Ann Lay reminded Staff Council that in years past, SPSU participated in National Denim Day to support breast cancer prevention and research. For unexplained reasons, SC did not head up this event last year to the dismay of many.
o Sharon Hodge moved that SC sponsor National Denim Day. The motion was seconded by Jeff Bernard. The motion was unanimously approved.
o A committee to organize the event was formed consisting of: Ann, Bennie Sue, and Sharon.
o Nikki moved that money from the budget be spent for flowers for those SPSU employees who are breast cancer survivors. The motion was seconded by Ann. The motion passed unanimously.
c) Open Forum (September 22, 2011)
o Bobby and Jenny Brown worked on an e-mail to be sent out to all Staff members informing them of the Open Forum and its purpose.
o Bobby arranged for the service of light refreshments in order to help increase attendance.
o Quint Hill from Human Resources has agreed to be present to answer questions regarding the change in benefits. Bobby will ask her to “hit the highlights” so that everyone is aware of what changes are being made for 2012.
o A brief agenda was planned to include the following:
o Briefly detail past accomplishments of SC (Wellness program, TAP, Donated Sick Leave, etc.)
o Explain the list of ideas for consideration for this year (employee childcare, etc.)
o Address general concerns leading to benefits changes
o President Lisa Rossbacher is planning to attend.
d) By-Law Committee
o Jeff reported that the By-Law Committee had not yet met but will do so soon.
o Jenny expressed many wonderful ideas and was asked to join the committee. Arthur graciously gave up his seat on the committee for Jenny.
e) Smoking P&P Committee
o A committee consisting of faculty, staff, and students is being formed to address smoking on campus. The SC has asked Bobby, Stephanie McCartney, Jeff, and Sharon to represent the Staff constituent on the committee.
f) Incentives for Staff
o Ann discussed possible incentive options with Quint on ways to improve Staff morale on campus. As of yet nothing has been decided but ideas are brewing.
6. Open Agenda
a) Past SC Chairs
o Bobby mentioned that Staff Councils from other University System of Georgia universities and colleges were unsure as to the role of past chairs. Our own by-laws do not specifically mention any role previous chairs should play. Generally, previous chairs are re-elected to serve on the SC and will give “unofficial” advice from their tenure.
o The matter was put to Jeff and the By-Law Committee.
b) Appointments to SC
o Groups 5, 7, & 8 are still in need of representation. Bobby is working on this matter.
c) Roy Ford
o Jeff mentioned that Roy Ford has retired after 42 years of dedicated service to SPSU in the Facilities Department.
o Jeff also pointed out that fellow SC member, Bennie Sue, is now the longest serving staff member on campus.
d) SPSU Co-sponsoring a 5K Fun Run
o Jenny announced that SPSU, in conjunction with Life University, would be sponsoring a 5K fun run on October 29th. The run would be called “The Haunted Hustle.” More information will be coming very soon and will be posted on the SPSU website.
7. Adjourn Meeting The meeting was adjourned at 12:37 pm.