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Meeting Minutes

SPSU Staff Council
Building E
Suite 144
1100 South Marietta Pkwy
Marietta, GA 30060


Staff Council Minutes
April 10, 2012
11:00 AM – A-204

Present: Barry Birckhead (Advisor), Jenny Brown, Bobby Burk, Alberta Cook, Sharon Hodge, Bennie Sue Houck, Erika Kegler, Ann Lay, Stephanie McCartney, & Nikki Palamiotis

Absent: Jeff Bernard, Rashaad Graham, Mary Phillips (Advisor), & Arthur Vaughn

Guests: Cliff Yeager

1. Welcome The meeting was called to order at 11:09 am by Bobby Burk. Bobby reported that he has updated the SPSU Staff Council (SC) website with the revised Bylaws, the meeting minutes of the current academic year, and the revised Donated Leave Policy (DLP).

2. Budget Bobby reported that there were no expenditures since the February meeting. The current account balances are as follows:

o Foundation Account: $2486.04

o Agency Account: $2768.00

3. Approval of Meeting Minutes

a) March 2012 Minutes

i. Jenny Brown moved the March minutes be approved. Ann Lay seconded the motion and it was unanimously approved.

4. New Business

a) Outstanding Staff Award Committee (Alberta Cook)

i. Alberta wanted to know if more than three (3) nominated staff members could be given the OSA. When asked, Alberta reported that a total of 12 staff members were nominated. It was agreed upon by all present that three awards were sufficient for the number of people nominated.

ii. The OSA committee will meet on Thursday, April 12th at 11:00 am in Q-204 to decide which of the nominated staff members will be awarded.

iii. The award ceremony is April 23, 2012.

iv. The 2012 awardees will receive an award of $500 and a plaque.

b) Donated Leave Policy (Ann Lay)

i. Ann spoke with Mary Philips regarding the revisions to the DLP. Since last month’s meeting President Lisa Rossbacher has looked at the revisions; however, it must be approved by the Faculty Senate before she will approve them herself.

ii. The last meeting of the Faculty Senate for the current academic year is April 12th. Reviewing the proposed DLP revisions is not on their meeting agenda. Therefore, moving forward with revising the DLP will be tabled until Fall 2012.

c) Administrative Professional’s Day

i. Since the last meeting, Jeff Bernard mentioned to Ann that the keynote speaker from a conference he attended in July 2011 would be appropriate for APD. The speaker, Susan Christy, wrote the book (and speaks about) Working Effectively with Faculty.

ii. Ms. Christy’s fee is $3000 (and covers all expenses). She also requests that SPSU buy a copy of her book for each person in attendance at the lowered cost of $10 each.

iii. Bobby spoke with Bill Prigge and Mary Ellen McGee about the possibility of using the Professional Development Fund (PDF) to supplement the cost of bringing in Ms. Christy. Bobby expects an answer by Friday.

iv. Erika Kegler suggested asking the Human Resource and Marketing Director from ProEdit, Molly Scott, to be the APD speaker. Her topic would be on “Effective Communications” and her fee is $0.00 (free).

v. After some discussion, the SC decided to invite both speakers. In the event that the PDF was unable to cover part of Ms. Christy’s fee, a speaker would still be scheduled.

vi. The general APD agenda was discussed. Assuming that both speakers were available, Ms. Christy would speak first for approximately 60-75 minutes. The administrative professional staff would then break for lunch. After approximately 45-60 minutes for lunch, Ms. Scott would speak.

vii. SC will still provide lunch for the attendees. According to Chartwells, the average price for lunch is $10/person. The meal will consist of sandwich/wrap platters and fruit. Other details will be finalized soon.

viii. Before a motion was made to spend the necessary funds for APD, Nikki Palamiotis suggested the SC receive final word from the PDF as to how much they are willing to supplement for Ms. Christy’s fee, and availability of both speakers. Once that information is confirmed, the SC members can vote electronically on the matter of spending funds. This suggestion was agreed upon by all present.

d) Wellness Center Fee (Bobby)

i. Kellie Blosser was unable to attend the SC meeting; however, did discuss various statistics with Bobby regarding use of the Wellness Center by Staff members.

o Approximately 45-50 staff members buy the semester membership. From those approximately 20-25 are regulars at the gym.

o Staff and Faculty pay: $30/semester

o Alumni pay: $45/semester

o Students pay: $51/semester (as part of their student fees)

ii. It was suggested that Kelly send out a survey to determine:

o Interest in staff usage

o Days and times most staff would be able to “work out”

o Reasonable price per semester from staff POV

5. Open Agenda

a) Erika’s last day at SPSU will be April 30th. She’s received a new opportunity in another position. The SC wishes her the best of luck!!

6. Movement to adjourn meeting The meeting was adjourned at 12:08 pm.

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