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Meeting Minutes

SPSU Staff Council
Building E
Suite 144
1100 South Marietta Pkwy
Marietta, GA 30060

Meeting Minutes 02-21-12 final

Staff Council Minutes

February 21, 2012

11:00 AM – Student Center A-204

Present:, Jeff Bernard, Barry Birkhead (Advisor), Jenny Brown, Bobby Burk, Alberta Cook, Sharon Hodge, Ann Lay, Stephanie McCartney, & Arthur Vaughn

Absent: Sheri Adebayo, Bennie Sue Houck, Erika Kegler, Rashaad Graham, Nikki Palamiotis, & Mary Phillips (Advisor)
Guests: none

1. Welcome The meeting was called to order at 11:20 am by Bobby Burk.

2. Budget Bobby reported that there were no expenditures since the January meeting.

3. Approval of Meeting Minutes

a) January 2012 Minutes
i. Arthur Vaughn moved the January minutes be approved. Ann Lay seconded the motion and it was unanimously approved with Jeff Bernard abstaining.

4. New Business

a) Donated Leave Policy (Ann)

i. At the time of the SC meeting, Bill Prigge had not given Ann the decision from SPSU Senior Staff regarding the proposed revisions for the DLP. Ann will get in touch with Bill and report back at the next meeting.

ii. HR is ready to accept the proposed revisions.

b) Bylaw Committee (Jeff)

i. Due to the lack of a quorum, the revisions could not be voted upon by the SC.

c) Outstanding Staff Awards (Alberta Cook)

i. The 2010-2011 awardees were Helen Spivak, Cliff Yeager, and Donna Zeigler. Upon approval of the revised Bylaws, these people will serve on the OSA committee.

ii. Arthur volunteered to assist on the OSA committee.

d) Administrative Professional’s Day (Alberta)

i. This year Administrative Professional’s Day is April 25th.

ii. Every year, the Social and Community Building Committee (SCBC) presents an original poem and flowers to all of the SPSU administrative assistants. Since Alberta is part of that committee and also on SC, she was asked to determine the plans of SC for the same event.

iii. Arthur suggested that SC and the SCBC team up to plan one nice event rather than two separate events for the same day.

iv. After much discussion, the idea of a luncheon with an entertaining speaker developed. Alberta would report back to the SCBC to suggest that they provide the funding for the entertainment and the SC would provide funds for the luncheon. It was also suggested that deans and department chairs would “serve” the administrative assistants.

v. Stephanie McCartney suggested Gregg Gregory to come and speak about teamwork, since the administrative assistants are key in keeping the balance between professors, staff, and students.

e) University System of Georgia Staff Council Update hosted by Georgia Perimeter College (Alberta)

i. Pierrette Maillet reported to Alberta that the USG-SC was still working on becoming officially recognized by the University System of Georgia Board of Regents (USG BoR). Currently, University/College presidents from 27 of the 34 USG institutions have approved the recognition. This topic is to be presented on the March BoR meeting agenda.

ii. In July, the USG-SC officers will change over and elections will be held for Chair-elect and Secretary. Terrance Sullivan (Valdosta State) is currently nominated for Secretary.

iii. Georgia Legislature House Bill #981 (carrying guns on campus) is an item to “keep an eye on” as it is a highly contentious topic.
iv. The announcement of “no foreseeable raises until after 2013” was made.

v. The discussion on consolidation of North Georgia and Gainesville State came at the end of the meeting. The primary concern was: Who would be losing their job? The primary response was “No one.”

vi. The next meeting will be in June at Georgia College in Milledgeville.

vii. The annual conference will be held at Georgia Southern University (in conjunction with Savannah State University) on October 2nd-3rd.
f) Elections (Bobby)

i. Bobby charged Alberta with organizing an elections committee. The primary assignment being to organize the system to do online voting.

5. Open Agenda

a) SC members with consistent meeting absences.

i. Sheri Adebayo no longer works for SPSU. It was suggested that SC ask Steve Kitchen, the Director of Facilities Management, to recommend a replacement.

ii. Rashaad Graham is currently on medical leave.

iii. Erika Kegler has only attended one meeting this academic year. Bobby will be sending her a note informing her that she needs to attend meetings or will be subject to replacement.

6. Movement to adjourn meeting The meeting was adjourned at 12:15 pm.

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