Meeting Minutes 01-10-12
Staff Council Minutes
January 10, 2012
11:00 AM – Student Center Ballroom
Present:, Barry Birkhead (Advisor), Jenny Brown, Bobby Burk, Alberta Cook, Sharon Hodge, Bennie Sue Houck, Ann Lay, Stephanie McCartney, & Nikki Palamiotis, Mary Phillips (Advisor), & Arthur Vaughn
Absent: Sheri Adebayo, Jeff Bernard, Erika Kegler, Rashaad Graham
Guests: Vickie Deakins, Quentin
The meeting was called to order at 11:12 am by Bobby Burk.
Bobby reported that there were no expenditures since the November meeting.
3. Approval of Meeting Minutes
a) October 2011 Minutes
Ø Ann Lay moved the October minutes be approved. Bennie Sue Houck seconded the motion and it was unanimously approved.
b) November 2011 Minutes
Ø After a few editorial changes, Bennie Sue moved that the November minutes be approved. The motion was seconded by Alberta Cook and unanimously approved.
4. New Business
a) Donated Leave Policy (Ann, Bobby, & Quint Hill from Human Resources)
i. The issue of whether “step-children” was included in the definition of immediate family was confirmed. All “dependent children” are included in the definition in order to qualify for donated leave.
ii. HR is ready to accept the proposed revisions.
iii. After a few editorial changes (typos, and wordage adjustments), an updated, revised copy of the donated leave policy will be sent out to all SPSU Staff employees for their comments, questions, etc. Barring any major changes, a vote to approve the revised policy will occur at the February 2012 meeting.
b) Bylaw Committee (Jeffery Bernard & Alberta)
i. Stephanie McCartney sent the revised edition of the Staff Council Bylaws to all SPSU Staff employees for their comments, questions, etc.
ii. Feedback from several people was discussed and minor edits were applied to the revision (typos, wordage adjustments, etc.).
iii. In the section “Election of Council Members,” the sentence stating, “There will be two non-voting advisory positions appointed by the President, as recommended by the Staff Council.” was discussed at length. The main point of the discussion pointed out the prepositional phrase “as recommended by the Staff Council” implied that the SPSU President was compelled to appoint those advisory positions to only those recommended by the SC. A vote to eliminate the phrase passed with a vote of 7 to 2.
c) Daycare Tour at Life (Jenny Brown, Erika Kegler, & Bennie Sue)
i. SPSU employees and students are able and welcome to utilize the daycare facility at Life University with the caveat that Life employees and students take precedent if a waiting list is formed.
ii. The facility is open Monday through Friday from 6:30 am until 7:00 pm.
iii. The facility has a 52 child capacity. The capacity is not currently filled.
iv. The facility takes children ranging in age from infant to preschool. Each age has a teacher to child ratio of:
o Infants: 1:4
o Toddler 1:5
o 2-year-olds: 1:6
o Preschoolers: 1:11
v. The facility is managed by Bright Horizons, who ensure that their facilities and teachers all possess the correct certifications and abide by all state and local regulations.
vi. The current rates are as follows:
o Enrollment fee: $100.00
o Annual registration fee: $75.00
o Infants: $1062.00/month Life students: $180/week
o Toddlers and 2-year-olds: $953.00/month $180/week
o Preschoolers: $789/month $170/week
vii. Discussion ensued regarding the probability of SPSU subsidizing daycare pricing for students, faculty, and staff. The general consensus was 1) the information regarding the availability of the daycare facilities at Life should be distributed to all people affiliated with SPSU; 2) at this time SPSU would most likely be unable to subsidize or provide space for its own facility; however, general interest in such a possibility should be investigated.
d) Spring 2012 Meetings
Ø Staff Council meetings for Spring and Summer of 2012 are scheduled for 11:00 am – 1:00 pm in the Student
o February 14
o March 13
o April 10
o May 8
o June 12
o July 10
5. Open Agenda
a) The Statewide Staff Council Secretary is stepping down and nominations for election are being taken. February 16th is the date set for election of all Statewide Staff Council positions for the next fiscal year.
b) Ann suggested the SPSU materials taken to conferences should be updated.
c) Nikki suggested that the SC should have a table at the Benefits Fair in order to increase general awareness among the staff of our Mission and activities.
d) Bobby suggested that we begin planning for Administrative Day, Outstanding Staff Awards, and organizing the Election Committee because they “snuck up” last year.
6. Movement to adjourn meeting
The meeting was adjourned at 12:32 pm.