Date: May 18, 2004
Time: 10:00 a.m.
Members Present: Jim Cooper, Leigh Ann Holton, William Ketchum, Randall Scarboro
Members Absent: Amanda Canup, Jeff Carter, Sharon Hodge, Bennie Sue Houck
Advisors Present: None
Advisors Absent: Mary Phillips, Dawn Ramsey
Leigh Ann Holton opened the meeting and welcomed everyone in attendance. Leigh Ann stated that several members called earlier to advise that they were not feeling well and would not be able to attend.
The minutes of the April 20, 2004 meeting were reviewed and unanimously approved after discussion.
Leigh Ann stated that the Agency account has the same amount of funds that were present at the April 20, 2004 meeting. The Foundation account has changed due to expenses incurred from the Staff and Faculty Service and Recognition Awards Ceremony. Leigh Ann stated that the funds attributable to the Faculty awards will be credited to the Foundation account and the charges relating to the Faculty awards will be paid from the Foundation account.
Leigh Ann stated that the committee that is working on the secretary job descriptions
will meet next Thursday (05/27/04) at 11:00 a.m. and will draft a proposal
to present to the President.
Leigh Ann stated that the nominations have been received by the election committee and the nominations according to each Integrated Postsecondary Education Data System (IPEDS) grouping are as follows:
Group I has two (2) nominees; Group IV has two (2) nominees; Group VI has three (3) nominees; and Group VIII has one nominee. Amanda Canup and Jeff Carter represent Group V and they will retain their seats on Staff Council for one more term giving Group V adequate representation.
Leigh Ann stated that Amanda Canup contacted the Chair of the Staff Council at Kennesaw State University (KSU) regarding the Sick Leave Bank. The Chair at KSU stated that the Staff Council at KSU went to their senior administration officials. KSU has decided to put their discussion of implementing a Sick Leave Bank on hold until they receive some guidance from the Board Of Regents. Amanda contacted the Board Of Regents regarding this matter but has not received a return call as of today. She will contact the University of Georgia regarding their implementation of a Sick Leave Bank. Another school in this area that has a plan is Chattahoochee Technical College (CTC), though they are not a member school of the University System Of Georgia. CTC is a Department of Technical and Adult Education (DTAE) school. A discussion of how such a plan might impact department expenditures and budgeting ensued.
Regarding Old Business, Leigh Ann provided the link for the System wide conference to be held at Columbus State University in October, 2004. The next System wide meeting will be held at Macon State College on Friday, June 25, 2004 at 10:00 a.m. Leigh Ann stated that she hoped Southern Polytechnic State University Staff Council will be able to send a representative to this meeting.
Regarding New Business, William Ketchum stated that after classes begin for
the Summer Semester, 2004, he will review the occupancy levels of the residence
halls and the parking lots. If the lots assigned to residence hall students
(example lot 7), is mostly empty, he will ask the Chief of University Police
for permission for vehicles with Faculty/Staff parking decals to share those
lots. This was done during the period between the Fall and Spring Semester
and did not create a problem.
The next meeting was scheduled for Thursday, June 17, 2004 at 10:00 a.m.
The meeting was adjourned at 10:55 a.m.