| Southern Polytechnic State University |
P & P No.: 827.2 |
| Policy and Procedure Manual |
Date: February 1985 |
| |
Revised: April 1997 |
Time Report Form
This procedure will apply to all non-exempt employees, student assistants,
and students under the College Work Study Program.
1. Time Report Form Issuance
The time report forms are issued by the Personnel Office. New employees
are given time report forms upon receipt of the appointment form for temporary
employees and students, and the completion of employment data for new regular
employees. Continuing employees will receive pre-printed time report forms
with their payroll checks. These time report forms cannot be used except
for the employee so named on the time report form.
2. Utilization of Time Report Forms
As work is performed, the time is recorded on the time report forms.
This includes time work began, and time out when leaving work for the day.
The time periods other than work time are to be maintained on the time
report form, along with the proper code. The time report form is to be
completed when actions that require entries on the time report form occur.
The supervisor will indicate the location for the time report form(s).
3. Preparation of Time Report Forms for Payroll
The daily number of hours worked or other types of pay should be maintained
daily. The end of the week will require the totals for the week to be placed
on the time report form. These totals are in hours and minutes. The card
should be signed by the employee and the supervisor. The supervisor is
verifying the accuracy of all information contained thereon. If either
the employee or supervisor cannot sign the time report form, call the Business
Service Office for instructions.
4. Submission of Time report forms
Time report forms are submitted to the Business Office by noon on
Monday following Friday end of the week. Exception: Cards for students
on the College Work Study Program are to be submitted to the Financial
Aid Office according to the schedule published by that office. Time report
forms not issued by the Personnel Office have no assurance that the employee,
student assistant or College Work Study student is in our personnel/payroll
system; therefore, though the time report form is timely received, the
check may not be issued. All persons must be in the personnel/payroll system
before a check can be issued.
5. Conversion of Time
The payroll system utilizes tenths of an hour. The Business Office
will convert the weekly minutes to the appropriate tenths.