(Format for formal EDP request)
EDP REQUEST
Request Number
| Institution/Agency |
University System Board of Regents |
|
|
| University/College/School/Unit |
Southern Polytechnic State University |
|
School of |
|
Department Name |
|
|
| Mailing Address |
Director |
|
Computer User Services |
|
Southern Polytechnic State University |
|
1100 South Marietta Parkway |
|
Marietta, Georgia 30060-2896 |
|
|
| Location of Equipment |
Building & Room Number |
|
|
| Person Responsible for Equipment |
John Smith, Department Head |
|
|
| Telephone |
528-7000 or GIST 224-7000 |
TYPE OF REQUEST
Check one. ______New System ______Upgrade of existing system
_____Replacement of Existing System (Indicate disposition of
replaced equipment.)
PRIMARY USE OF EDP GOODS AND SERVICES:
Check primary use. ______Administrative ______Instructional ______Research
______Service
EDP GOODS AND SERVICES REQUESTED
(Describe the computer equipment, software, and/or services requested
as specifically as possible. Provide, where available, actual model numbers
and descriptive names. Provide detailed items sufficient to develop the
estimated cost and to enable audit association of items with specific approvals.
Requirements for equipment, software, and/or services that will occur for
the same project/program during the year following approval of this request
may be included.)
COST OF EDP GOODS AND SERVICES
(Give the rounded to the nearest whole dollar itemized and totaled
estimated cost of the requested equipment, software, and/or services.)
FUNDING SOURCE
Check all that apply. ______State ______Grant ______Service Income
______Contract
ACQUISITION METHOD
Check one. ______Purchase ______Installment Purchase ______Rent ______Gift
MAINTENANCE METHOD
Check one. ______Self Maintenance ______On-Campus Service Facility
______Service Contract ______Time & Materials
ESTIMATED MAINTENANCE COST
(It is required that a cost figure be provided for the estimated maintenance
cost after the warranty period expires. If maintained by internal staff,
then an estimated cost should be provided for the value of the service.)
COMPUTER AND DATA SECURITY
(Briefly describe the security considerations relevant to the proposed
implementation such as the measures taken to insure the integrity, access,
and backup of these resources.)
WORK TO BE PERFORMED AND WORKLOAD
(Describe the principal applications and results to be produced using
the requested equipment, software, and/or services. Extensive technical
detail should be avoided. The appropriateness of the equipment requested
to the work to be performed should be discussed.
Estimated usage levels for the equipment in hours per week, number of
users, or other appropriate measures must be given in this section. This
information is intended to address whether the anticipated use justifies
the expenditure. If the workload involves institutional level financial,
personnel, or student records administrative applications, then the means
for insuring the integrity of the data to be processed as well as the consistency
of the application with established institutional administrative procedures
must be addressed in this section.)
ALTERNATIVE METHODS CONSIDERED
(Describe the various methods by which the work to be performed can
be accomplished. The emphasis is to be placed on alternative methods, such
as an approach to solving a problem, rather than alternative types of comparable
equipment.)
RECOMMENDED METHOD
(Identify and justify the proposed equipment, software, and/or services
making up the recommended method in this section. Disadvantages of the
alternatives other than that recommended should be addressed. A cost justification
must be included for administrative systems requested.)
EXISTING EDP GOODS AND SERVICES AND CURRENT USE
(Describe existing resources and their availability to do the proposed
work. Include a description of the use of the existing equipment.)
DATA COMMUNICATIONS/NETWORKING METHOD
Check all that apply.
Campus Network Access: ______Modem ______Direct Connection ______Not
Applicable
PeachNet Access: ______Modem ______Direct Connection ______Not Applicable
VENDOR INFORMATION
(List potential vendors who can supply the requested goods and services.
Indicate whether competitive bidding, statewide contracts, or sole-source
procurement is intended.)
ADMINISTRATIVE APPROVALS
(The ACIT institutional representative's signature is required.)
REFERENCE TO THREE-YEAR EDP PLAN
(Indicate where and how the requested items and the objectives/results
sought are covered in the Three-year EDP Plan.)