| Pay During Sick,
Vacation, Holiday, and Administrative Leave |
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| Contents |
This P&P includes the following
main sections:
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Background
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SPSU policy guidelines
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Pay during sick leave
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Pay during vacation leave
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Pay during holiday leave
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Pay during administrative leave
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Pay for all leaves
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| Background |
This P&P provides guidelines
for the provision of pay during sick, vacation, holiday, and administrative
pay for SPSU employees. The term "employee" in this procedure refers
to regular employees and not to temporary employees or student assistants. |
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SPSU Policy
Guidelines |
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Personnel who utilize time sheet forms
for non-exempt employees will keep a record of hours worked on the time
report forms. Other hours of authorized pay (not working hours) i.e., vacation
(same as personal leave), sick leave, holiday and administrative leave
will appear on the time sheet form by each day as they occur as other hours,
along with the proper code indicator.
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Personnel who do not use a time sheet
form record their leave (vacation and sick leave) on the Employee Leave
Request form.
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Overtime pay or compensation time (1.5
time) for non-exempt employees will exist only when the total work hours,
including scheduled holidays, exceed 40 hours. Overtime must be approved
in advance by an administrative officer, or his/her designee, who reports
directly to the president. All other time worked will be at the regular
hourly pay basis.
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Monthly-paid employees receive only
their regular scheduled pay subject to vacation and sick leave accruals.
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Pay During Sick
Leave |
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When a bi-weekly employee uses sick
leave during a work week, returns to work during the same work week and
is approved to work in excess of 40 hours as shown on the time card (sick
leave plus work hours), the employee will be paid for these excess hours
at his/her regular rate of pay.
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If an employee is on a full week, or
more, of vacation leave and becomes sick, a doctor's certificate indicating
the days sick will be needed to change from vacation leave to sick leave.
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If administrative leave is declared
during an employee's sick leave period, the time off will be charged to
administrative leave.
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If an employee is on sick leave and
has utilized all accrued sick leave, the remainder of the sick leave taken
will be charged to vacation leave. If all vacation accrued leave is utilized
during the sick leave time, then a no-pay situation will exist.
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If a holiday occurs during a sick leave
period, sick leave will not be charged, but holiday leave will be charged.
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Pay During
Vacation Leave |
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If vacation leave and work time are
utilized during the same work week whereby the total hours exceed 40, the
vacation leave will be reduced before paying overtime. Vacation is the
property of the employee and can be utilized later.
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If a holiday occurs during a scheduled
vacation period, vacation will not be charged for the holiday. The only
exception to this procedure will be if the employee is not returning to
the employment of Southern Polytechnic State University.
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If an employee is on vacation leave
and administrative leave is declared by the university, administrative
leave will be charged.
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Pay During
Holiday Leave |
If an employee is either scheduled
to work on a holiday, or is approved to work on a holiday due to an emergency,
and the combination of hours for holiday(s) and work exceeds 40 hours,
the excess hours over 40 will be paid at the overtime rate of pay (assuming
prior approval). |
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Pay During
Administrative
Leave |
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The amount (number of hours) and time
period of administrative leave to be taken will be determined by the president.
If an employee could have lunch before coming to work after the expiration
of the declared administrative leave, then no lunch time will be allowed
except as vacation leave.
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Employees who work a portion, or all,
of the declared administrative leave period will be allowed time off equal
to the time worked, but not to exceed the administrative leave declared,
at the discretion of their supervisor.
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When administrative leave is declared
for a portion of the day, employees who are scheduled to work will be charged
with vacation leave if they fail to report to work during the portion of
the day not declared administrative leave.
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| Pay for all Leaves |
Pay, if any, for all leaves will
be made during the regularly scheduled pay issue date as the leave occurs. |
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