Guidelines and
Process |
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The Voluntary Employment Information
form (attached) will be administratively processed by the Department of
Human Resources for all positions. For non-staff positions (i.e., faculty,
senior level administrators, etc.), hiring supervisors should provide the
list of all applicants to the human resources department to enable them
to comply with this policy.
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The returned forms should be kept separate
from the actual application/resume submitted by the applicant. Search
committees have no need for this information and should not have access
to these forms. Supervisors will need to provide the appropriate
statistical data (including a count of those forms not returned) on both
Southern Polytechnic "Affirmative Action" forms - B, C, and D (P &
P 802.05) and, in the case of major positions, the Regents' "Affirmative
Action Checklist." The information should also be maintained in the
supervisor's office personnel file so as to have access to it at a later
date should an Affirmative Action complaint surface.
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Should an applicant fail to return the
form, the fact should be noted in the file. The candidate should be asked
to complete the form only one time. If the candidate chooses not
to respond, that is his/her prerogative. A "self-addressed" envelope should
be included to encourage applicants to respond.
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