| Faculty Sick Leave |
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| Contents |
This P&P includes the following
main sections:
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Background and Board of Regents’ Policy
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General Guidelines
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Reasons for sick leave
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Reporting of sick leave
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Background &
Board Of
Regents’ Policy |
The purpose of this P&P is to
describe Southern Polytechnic's policy concerning sick leave for faculty
members. It is in accordance with Board of Regents’ policy for sick leave,
which follows:
(from the USG Academic Affairs Handbook,
Section 4.16.02)
The following provisions for the
reporting of sick leave shall apply to all full time faculty, employed
by institutions of the University System of Georgia, who serve primarily
in assignments defined by faculty roles in instruction, research and scholarly
activity, and service.
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Faculty are responsible for informing
their Chair of any illness that prohibits them from meeting their assigned
responsibilities in instruction, research, and service.
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In reporting sick leave, academic year
faculty will report leave based on the number of whole hours sick as defined
by the BOR policy 802.08, with a full day being eight (8) hours, a half
day being four (4) hours, and less than a half day based on whole hours
missed, with a full week being the equivalent of a forty-hour workweek.
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Nothing in this policy shall be interpreted
to indicate that faculty work on a standardized schedule.
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General
Guidelines |
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Full-time nine-month faculty accrue
sick leave at the rate of one day per month of service. They accrue an
additional three days if they teach in the summer term.
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Faculty members working less than one-half
time do not accrue sick leave during the period they are working less than
one-half time.
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Temporary faculty members do not accrue
sick leave.
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All faculty working before July 1983
were credited with an initial number of days based on experience.
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Since July 1, 1983, sick leave accrual
has been added to the initial number of days at the rate of one day per
month with no limit to the total amount that can be accrued.
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For sick leave absences of one week
or less, faculty report all absences that involve missing a teaching assignment
or scheduled office hours, as a fraction of an 8-hour workday (see “Reporting
of Sick Leave”).
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For sick leave absences longer than
a week, every day of absence that is an SPSU scheduled work day is reported
as 8 hours of sick leave, regardless of whether or not the faculty member
has scheduled classes or office hours that day (see “Reporting of Sick
Leave”).
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Reasons for
Sick Leave |
Sick leave may be granted, upon
approval of the dean, for any of the following reasons:
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Illness or injury to the faculty member
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Medical and dental treatment or consultation
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Quarantine due to a contagious illness
in the faculty member's household
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Illness, injury, or death in the faculty
member's immediate family, requiring the faculty member's presence
Note:
If sick leave is claimed for a continuous
period in excess of one week, a statement from the physician or other health
care professional is required to permit further claim of sick leave rights
by the faculty member. |
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Reporting of
Sick Leave |
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Absences of faculty members from campus
because of illness are reported to the dean on the Faculty Sick Leave Form
before an anticipated sick leave, or immediately upon return to campus
in the case of sudden illness.
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The following applies to sick leave
absences longer than a week: every SPSU work day of absence is counted
as sick leave for 8 hours a day up to 40 hours a week (assuming a regular
work week without official holidays), regardless of whether or not the
faculty member is scheduled to teach a class or hold office hours each
day. (If the faculty member returns to work for part of a day during
this period, use the table below.)
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The following applies to sick leave
absences of one week or less: absences due to sickness on a day when
a faculty member has no teaching assignments or scheduled office hours
need not be reported as sick leave. On days when the faculty member
does have teaching or office hours scheduled, absences are reported at
a rate of 8 hours per day. Because faculty members have varying schedules,
absences from campus for part of a day will be computed on the basis of
the combined number of missed teaching and missed office hours as a percentage
of an 8-hour day, as shown in the examples below.
| Hours of Teaching and Office
Hours Scheduled (for day) |
Hours of Teaching and Office
Hours Missed (for day) |
Hours of Sick Leave to be Reported
(rounded to nearest hour) |
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3
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1
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1/3 x 8 = 2.67 (3 hr)
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6
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3
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3/6 x 8 = 4.00 (4 hr)
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5
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2
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2/5 x 8 = 3.20 (3 hr)
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