| Student Administrative
Withdrawals |
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| Contents |
This P&P includes the following
main sections:
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Background
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Circumstances for withdrawal
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Guidelines on withdrawal
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Guidelines on hardship refunds
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Procedure for hardship refunds
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| Background |
Circumstances may arise requiring
that a student be administratively withdrawn from the university.
This P&P gives the rationale for such a decision and the guidelines
for its implementation. |
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Circumstances for
Withdrawal |
A student may be administratively
withdrawn from the university it has been determined that he or she suffers
from a physical, mental, emotional or psychological health condition which:
(a) Poses a significant danger or
threat of physical harm to the student or to the person or property of
others; or
(b) Causes the student to interfere
with the rights of other members of the university community or with the
exercise of any proper activities or functions of the university or its
personnel; or
(c) Causes the student to be unable
to meet institutional requirements for continued enrollment, as defined
in the student conduct code and other publications of the university.
The decision concerning administrative
withdrawal is made by the dean of students, in consultation with the director
of the career and counseling center and director of judicial affairs, the
involved faculty member(s), and, when appropriate, other professional medical
and psychological resources provided by the parents of the student. |
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Guidelines on
Withdrawal |
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In consideration of the Buckley Amendment
(Family Education Rights and Privacy Act of 1974), parents of dependent
students can be consulted on a medical withdrawal action without the student's
permission. Consultation with parents of independent students can occur
if knowledge of the situation is necessary to protect the health or safety
of the student or other individuals.
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Except in emergency situations, a student
shall, upon written request, be accorded an appropriate hearing before
the final decision concerning his or her continued enrollment at the university.
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In emergency situations where there
is a foreseeable danger that the student may be harmful to himself or herself
or to other individuals, the dean of students may take immediate protective
measures including interim suspension or administrative withdrawal. An
appropriate hearing to review this action will be scheduled at a later
time upon the written request of the student.
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When a student is administratively withdrawn
under the provisions of this policy, the dean of students may request that
the registrar consider awarding the grade of "W" for all courses in which
the student is enrolled for that respective semester.
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Guidelines on
Hardship Refunds |
Southern Polytechnic State University
will evaluate the feasibility of making 100% refunds to students who encounter
emergency hardship situations during a term of enrollment. If documented
evidence exists to prove that these conditions exist, 100% refunds will
be made. Criteria for refund consideration include the following:
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Death in the immediate family (sibling;
spouse; child; parents of self or spouse; legal guardian; or other relatives
living in the household, e.g., grandparents).
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Medical emergency, including accident,
serious illness, or non-elective surgery for self or member of the immediate
family as defined above.
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Change in socio-economic conditions
resulting in the inability to continue with classes:
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Loss of job or job transfer
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Family or child-care dependency crisis
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Legal action of a non-criminal nature,
e.g., divorce, required court appearance, personal or family bankruptcy
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Other serious situations that prohibit
class attendance
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Procedures for
Hardship Refunds |
| Step |
Procedure |
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1.
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Hardship refund requests are referred
to the dean of students. Preliminary assessment is made regarding possible
eligibility for a refund. If the basic criteria are satisfied, the requesting
party is asked to submit supporting documentation. |
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2.
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The dean of students will confer
with the registrar as to the appropriate action. If the request is approved,
the dean of students will notify the student and the registrar will process
the refund following internal control procedures.
a) Refunds to students on financial
aid will be returned to the original financial aid source.
b) The registrar will remove the
student's name from the class rolls, and no grades will be awarded for
the semester. |
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3.
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If a refund is denied, the dean
of students and registrar have the option of withdrawing the student with
letter grades of "W." The withdrawal action will be handled consistent
with the withdrawal guidelines approved by the Student Status Committee. |
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