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Interlibrary loan Policies and Procedures


  • ILL Service is available to current KSU students, faculty and staff.

Materials Available Through ILL

  • Anything not owned by the SPSU library may be borrowed if it is owned by another library that will agree to lend it.
  • Anything owned by the KSU library that has a status of Missing , Lost or at Bindery.
  • Journal articles owned by Johnson Library will be available to Distance Learning students via their KSU email accounts. Other students should visit the library to do their research and get articles from journals owned by Johnson Library.

Materials Not Available Through ILL

  • Entire volumes or issues of journals and newspapers.
  • Rare materials or original manuscripts.
  • Reference works.
  • Recently published books or recent best sellers.
  • Some doctoral dissertations and masters theses.
  • Course textbooks.
  • Audio/visual materials.

Submitting Requests

  • Fill out an ILL request form from Reference and turn in to Reference Desk.

National and regional lending agreements among libraries require that we supply certain basic information about the book or journal article you want.

For books, please include:

  • Author
  • Title
  • Edition (if a particular one is needed)
  • Place of publication
  • Publisher
  • Date of publication
  • ISBN number (If possible)

For articles, please include:

  • The full title of the journal
  • Volume number
  • Issue number or issue date
  • Year
  • Author and full title of the article
  • Page numbers
The source of your information (database, index, etc.) is often helpful in confirming a citation.

This information is necessary to confirm the existence of the item you are requesting and to find a library that owns the item requested. If the information supplied is vague, incomplete or inaccurate, your request will be delayed while we attempt to both verify and locate supply sources.

Please see a Reference Librarian if you have incomplete information about material required or if you need assistance in determining whether items are held in SPSU library.

Limits on Requests

No more than 10 requests can be submitted at a time. You may find it useful to phase your requests in over a period of time rather than submitting them all at once. Since material is lent to us by other libraries for only a short period of time, staggering the delivery over a longer time frame may give you more time to work with individual times.

Photocopies are provided for articles up to 50 pages in length.

How Long Does It Take

About half of the article requests arrive in 2 days, and about half or loan requests arrive in 1 week. It all depends on the rarity of the item you are requesting, the speed of the lending library and shipping time.

Most book requests from within State arrive in 2 or 3 days. However, out of State books can take 1 or 2 weeks to arrive.


There is no charge to the patron for obtaining most loans or copies of materials. However, some libraries which are not members of our leading libraries may charge for lending and copying.
ILL will make every effort to advise you in advance regarding unusual charges and/or prepayment requirements.

Please note that users of ILL service are responsible for prompt payment of any fines and/or replacement costs levied by the lending library for unreturned items.

Item Arrival Notification

You will receive an email on your SPSU email account when your materials arrive. You may pick up books and photocopies at the Circulation Desk. Articles are usually sent via emails as links to electronic copies.

Loan Period and Renewals

The lending library determines the loan period and renewal policy for its material. With exception of materials, borrowers can expect to keep most materials for two to four weeks.
Please note that renewal requests must be placed before the original due date by email at Requests for renewal after the due date will not be considered. Please also note that renewals are granted by the lending library, and depending on restrictions that they set for the item, may be denied.

Returning Materials

Return all materials directly to the Circulation Desk by the date due. It is important to return ILL books on time so as not to jeopardize our borrowing relationships with other libraries. Photocopies do not need to be returned.

A borrower’s failure to comply with the conditions of a loan could jeopardize his or her interlibrary loan privileges.