University System of Georgia POSITION ANNOUNCEMENT

ADMINISTRATIVE ASSISTANT (PART-TIME) (ATTIC) 09–374

APPLICATION PROCESS: Submit an SPSU employment application, a letter of interest and a current resume and professional work references to: Human Resources, Southern Polytechnic State University, 1100 South Marietta Parkway, Marietta, Georgia 30060-2896 or submit in person Monday through Friday, 8:00 a.m. – 4:00 p.m. only.  Application Deadline: Open until filled. (Please note: Criminal Background checks will be required for all final candidates selected for employment).

POSITION SUMMARY

This is non-exempt position which provides administrative and secretarial support to the ATTIC.  Responsibilities include greeting and directing customers to appropriate staff, answering the phone, recording data, correspondence and memoranda.  The individual works within a general outline of duties to be performed; develops work methods and sequences under general supervision.

ESSENTIAL FUNCTIONS

1. Provides administrative and secretarial support to the department.

2. Answers inquiries requiring interpretation of routine polices, rules and regulations.

3. Records data from a variety of sources, calculating, and completing standardized records and forms.

4. Assist public by providing general information either in person or by telephone, mail, or e-mail.

5. Prepares correspondence, memoranda, technical and administrative reports, contracts and proposals.

Additional essential duties specific to the department:

§ Locates and compiles information, formats reports, graphs, tables, records and other sources of information.

§ Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.

6. Other duties as assigned.

DESIRABLE KNOWLEDGE, SKILLS & ABILITIES

1. Proficient in the use of general office equipment such as copiers, fax machines, etc. 

2. Working knowledge of various software applications such as Microsoft Suite, Banner, etc. 

3. Ability to type a minimum of 30 wpm.

4. Proficient in the use of English, grammar, spelling and punctuation.

5. Ability to establish and maintain effective working relationships with students, faculty, administrators and other staff and to be customer service oriented.

QUALIFICATIONS:  High School diploma and a minimum of five years experience in an administrative/secretarial capacity, or an Associate degree, business/vocational technical degree, or specialized training equivalent to satisfactory completion of two years of college education with emphasis in secretarial duties or a closely related field plus two years secretarial experience required.  Experience in a College/University setting preferred.

DAYS/HOURS: Monday – Friday; 8:30am – 12:30pm

SALARY:          $16,500 [salary]

Southern Polytechnic State University, a member of the University System of Georgia, is a residential university with approximately 5,170 students pursuing bachelors and masters degrees in many of the nation’s fastest growing technology fields. The university, located one mile west of 1-75’s Exit 263, is just 20 minutes northwest of downtown Atlanta. Southern Polytechnic is an EOE/ADA/AA Employer v University System of Georgia.

Posted: October16, 2009