University System of Georgia POSITION ANNOUNCEMENT

ADMINISTRATIVE ASSISTANT I or II (Fiscal Affairs)                                                    08–299

APPLICATION PROCESS: Submit an SPSU employment application, a letter of interest and a current resume with work references to: Human Resources, Southern Polytechnic State University, 1100 South Marietta Parkway, Marietta, Georgia 30060-2896 or submit in person Monday through Friday, 8:00 a.m. – 4:00 p.m. APPLICANTS FOR THIS POSITION ARE REQUIRED TO COMPLETE A TYPING ASSESSMENT. PLEASE CONTACT THE OFFICE OF HUMAN RESOURCES AT (678) 915-7331 TO SCHEDULE AN APPOINTMENT.

POSITION SUMMARY

This is a non-exempt position which provides administrative and secretarial support to the Fiscal Affairs department.   Responsibilities include special projects, office work flow, appointments, correspondence, manuscripts, budgets, data compilation and records control. Some duties are of a sensitive and confidential nature. Responsibilities also include interpreting routine policies, rules and regulations. The Administrative Assistant reports to the Controller.

ESSENTIAL FUNCTIONS

1. Provide administrative and secretarial support to the department.

2. Answers inquiries requiring interpretation of routine polices, rules and regulations.

3. Make and maintain appointment schedule for the department chair, if appropriate.

4. Records data from a variety of sources, calculating, and completing standardized records and forms.

5. Assist public by providing general information either in person or by telephone, mail, or e-mail.

6. Prepares agenda and compiles data for meetings.

7. Prepares correspondence, memoranda, technical and administrative reports, contracts and proposals.

8. Maintain departmental budgets (including p-card transactions, vendor relations, etc).

9. Locates and compiles information, formats reports, graphs, tables, records and other sources of information.

10. Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.

11. Ability to make complex and varied mathematical computations and tabulations rapidly and accurately.

12. Serve as backup from Accounting Assistant/ Cashier function as needed.

13. Performs other duties as required.

DESIRABLE KNOWLEDGE, SKILLS & ABILITIES

1. Proficient in the use of general office equipment such as copiers, fax machines, etc. 

2. Working knowledge of various software applications such as Microsoft Suite, Banner, etc. 

3. Ability to type a minimum of 50 wpm.

4. Proficient in the use of English, grammar, spelling and punctuation.

5. Ability to establish and maintain effective working relationships with students, faculty, administrators and other staff and to be customer service oriented.

QUALIFICATIONS: High School diploma and a minimum of five years experience in an administrative/secretarial capacity, or an Associate degree, business/vocational technical degree, or specialized training equivalent to satisfactory completion of two years of college education with emphasis in secretarial duties or a closely related field plus two years secretarial experience required.  Experience in a College/University setting preferred.

DAYS/HOURS: Monday – Friday; 8:00am – 5:00pm

SALARY: $26,763 [minimum]

Southern Polytechnic State University, a member of the University System of Georgia, is a residential university with approximately 4,200 students pursuing bachelors and masters degrees in many of the nation’s fastest growing technology fields. The university, located one mile west of 1-75’s Exit 263, is just 20 minutes northwest of downtown Atlanta. Southern Polytechnic is an EOE/ADA/AA Employer v University System of Georgia.

Posted: May 2, 2008