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Budget Office
Travel
The Budget Office is responsible for processing all documents related to University employee business travel. These include requests for authority to travel and reimbursement requests. Each document is reviewed for proper approval, compliance with travel regulations and budgetary funding. All employee travel is subject to Board of Regents and University Travel Regulations.
For Travel Guidelines, Per Diem Rates and Forms, please click on the appropriate links in the menu bar on the left.
Procedure to Request Authorization to Travel
Prior to going on a business trip, employees should fill out a travel request form. This form should show a detailed breakdown of funds requested, approval by the Department Head and Dean/Vice President/President. Once the budget office verifies that sufficient funds are available for the requested travel, an approved copy of the travel request form will be sent back to the employee’s home department.
Procedure to Request Reimbursement
Within two weeks of completing travel, a Travel Expense Statement and all related receipts/documentation must be sent to the Budget Office. If the form meets all the travel guidelines, has all the required documents/receipts attached, and has the appropriate signatures, the reimbursement check will be ready within 5-7 business days of receiving the forms.
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