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Documentation Criteria

Requirements for documentation

In order to determine eligibility for services and to provide the most reasonable and appropriate accommodations, documentation of the disability must be provided by a qualified healthcare provider. The student is responsible for obtaining the appropriate documentation.

Currently, the policy handbook of the Board of Regents of the University System of Georgia states, "Since the manifestations of a learning disability may change over the period of childhood and adolescence, documentation must reflect either data collected within the past three years or after the age of 18."

Link to USG Policy

The documentation must support the need for the accommodation(s) being requested. It should clarify the areas of learning which might be affected and include specific recommendations for the appropriate accommodations for the student.

Criteria for acceptance of outside documentation are available at the Office of Disability Services, and on the links below. Additional testing may be requested if the evaluation provided does not meet the University System Board of Regents guidelines. Costs related to testing or evaluation is the responsibility of the student if the documentation does not meet the Regents guidelines.

Reasonable Time Frame

If the student has made a reasonable effort to obtain documentation from the health care provider and it is not complete, the Office of Disability Services will intervene in obtaining the information upon the student's request. At times, the documentation may not be complete (missing a signature, accommodations, etc) and the Office of Disability Services will fax or send the documentation back to the healthcare provider. This is done on a case-by-case basis.

Self-disclosure and documentation can be initiated anytime during the year. However, reasonable time must be allowed before the student can expect accommodations to be in place.

Accommodations cannot be retroactive, and begin only after documentation and reasonable time for implementation is allowed.

Students are encouraged to contact the Office of Disability Services if there are any questions.

Specific Documentation Criteria

For information about specific outside documentation criteria from the Regents Center for Learning Disorders (RCLD), please click the links below.