As empowered by the Board of Regents of the University System of Georgia and limited by the Policies of the Board of Regents and the Statutes of Southern Polytechnic State University, the Faculty of the School of Arts and Sciences of Southern Polytechnic State University has approved the following regulations for its governance and designates them to be the Bylaws of the School of Arts and Sciences of Southern Polytechnic State University. These Bylaws seek to encompass basic principles, delineate rights and responsibilities of each component of the School and to provide means for communication among the components so that through cooperative action the purposes of the School can best be served.
The School of Arts and Sciences of Southern Polytechnic State University is that School of the University that is responsible for the University's commitment to the broad range of knowledge beyond the specific missions of the other schools of the university. In support of the overall mission of the University, the School of Arts and Sciences emphasizes the applied nature of the disciplines within its scope inside the framework of a liberal education.
The SPSU School of Arts and Sciences provides a broad-based liberal arts education through offerings in the Arts, Biological Sciences, Chemistry, English, Environmental Science, History, the Humanities, International Studies, Mathematics, Physics, Political Science, the Social Sciences, Languages, and Technical Communication.
The Administration of the School is composed of the Dean of the School of Arts and Sciences assisted by the Department Chairs. The Faculty of the School is composed of the Corps of Instruction, the Department Chairs, and the Dean of the School. Students in the School are those persons who, through official registration, declare themselves to have as their major those disciplines, which are found in the School of Arts and Sciences. The Administration, the Faculty, and the Students are the components of the School to which these Bylaws relate.
III. The Dean
The Dean of the School of Arts and Sciences serves as chief administrative officer of the School and as liaison between the School and the University Administration as a whole.
The Dean shall be immediately responsible to the Vice President for Academic Affairs of the University for supervising the day-to-day operations of the various academic program areas within the School of Arts and Sciences. The Dean shall develop and recommend, in consultation with the Vice President for Academic Affairs, the annual budget for the School.
The Dean shall also be responsible for evaluating Department Chairs, allocating resources in concert with the Department Chairs, and encouraging departments in the areas of teaching, service, professional development and academic achievement
IV. Department Chairs
The Chair of each department in the School of Arts and Sciences supervises the day-to-day academic operations of the program. The major areas of responsibility of the department chairs are class scheduling, coordinating adjunct and student/graduate assistant hiring, instruction, proposing curriculum changes or additions, advising, office management, oversight of physical facilities, and his/her own professional growth and development and academic achievement.
The Department Chairs are also responsible for annual faculty evaluations, salary recommendations, assessment of faculty members, and oversight of program areas and grade appeals. In addition, department chairs serve as liaisons for faculty members with disabilities and encourage faculty in the areas of teaching, service, professional development and academic achievement.
The Faculty of the School of Arts and Sciences consists of the Corps of Instruction (as defined in the Southern Polytechnic State University Statutes), the Department Chairs, and the Dean of the School of Arts and Sciences.
B. Faculty Meetings
In order to carry out its duties as chief governing body of the School of Arts and Sciences, it is desirable that the Faculty meet from time to time to elect members to campus-wide committees and to discuss and vote upon issues of concern within the School. At all such meetings, Robert's Rules of Order shall be the basis for parliamentary procedure. At its meetings, the Faculty also hears the recommendations of its various committees and votes approval or disapproval of those recommendations. Recommendations of the committees may be amended by motion, second, and vote on the floor of any duly called meeting of the Faculty of the School of Arts and Sciences. A simple majority vote of members present and voting at properly announced meetings shall be sufficient to approve or disapprove recommendations and amendments. Proxy votes are not allowed.
At the last official meeting of the spring semester the Faculty shall elect a Moderator and a Secretary for the next academic year. The Moderator and Secretary shall serve a term of one year and may be re-elected for subsequent terms without limit. The Moderator must be a member of the Faculty and must have tenure. Department Chairs and the Dean are not eligible to serve as Moderator. The Secretary must be a member of the faculty.
The Faculty shall meet at least once each semester to hear the recommendations of its committees and to vote upon such matters as may be brought before it, as well as for communication upon other concerns.
Regularly scheduled meeting times are set by the calendar of the University. Meeting locations and agenda items shall be set by the Moderator of the Faculty and the Dean of the School, acting jointly. The Moderator shall call a special meeting of the Faculty upon written petition of 20 percent of the Faculty. The agenda shall be distributed to the Arts and Sciences faculty at least one week in advance of any meeting.
Votes by the Faculty at official meetings express the will of the Faculty. The decisions of the Faculty are subject to approval by the Dean of the School of Arts and Sciences and by the Administration of the University. Disapproval by the Dean of a Faculty decision may be appealed to the Vice President for Academic Affairs.
Minutes of Faculty meetings shall be recorded by the Secretary, distributed to the Faculty within five working days of the meeting, kept in the School office, and posted on the School web site. Text of motions carried shall be incorporated into the minutes. Committee recommendations approved by the Faculty shall be attached.
C. Rights and Responsibilities
The Faculty of the School of Arts and Sciences, subject to the Statutes of the University and the policies of the Board of Regents, shall make bylaws, rules, and regulations for its governance; shall establish such committees as may be required; and shall make such regulations as may be necessary or proper for the maintenance of high educational standards.
The Faculty of the School of Arts and Sciences shall retain all rights and responsibilities of the Faculty of Southern Polytechnic State University as delineated in the Statutes of the University.
D. Evaluation of Faculty
In accordance with the Statutes of Southern Polytechnic State University and the Policies of the Board of Regents, each faculty member, regardless of rank or tenure, shall receive a yearly review. Special policies and procedures shall be established by the school to govern the process of annual review, of reappointment, and of review for promotion and tenure. These policies and procedures shall outline the procedure and the responsibilities of those parties involved and shall include a workable timetable for the orderly implementation of that procedure.
VI. Committees of the School
A. Relationship of Committees to the Faculty
The Faculty of the School of Arts and Sciences is primarily responsible for the conduct of academic affairs of the School. This charge is administered through the standing committees and ad hoc committees of the School.
Each standing committee is charged in these Bylaws and has as its major function the development of recommendations to the Faculty of the School of Arts and Sciences. Standing committees shall publish minutes of each meeting and send copies to the Dean within five working days after the meeting. The minutes shall be distributed to the Faculty, and recommendations for action contained in these minutes shall be voted on at the earliest possible faculty meeting.
The Faculty, in consultation with the Dean, may from time to time establish ad hoc committees of its own which shall report to the faculty and which shall derive their charge and powers from the faculty.
The following rules apply to all standing committees:
1. Each member of a committee shall be notified of each regular meeting at least five days in advance. Notification of committee members is the responsibility of the committee chairperson.
2. In any committee a quorum shall consist of more than fifty percent of the members.
B. Standing Committees of the Faculty
The standing committees of the Faculty are instruments of the Faculty, and their actions are advisory and subject to Faculty approval. The powers and charges specified in the descriptions of these committees derive from the Faculty of the School of Arts and Sciences and these Bylaws, but shall not violate the Statutes of the University or the Policies of the Board of Regents.
1. Planning Executive and By-Laws Committee
The Planning Executive and By-Laws committee shall consist of the Moderator and one faculty member from each department in the School. Each department may determine whether its committee representative will be nominated or elected. The primary charge of this Committee shall be to provide direction in the reorganization of the School of Arts and Sciences including reassessing the School's mission, recommending changes in, and additions to, the School's organizational structure, establishing procedures for and supervising elections to campus-wide committees mandated by the Faculty Senate upon the vote of the SPSU Faculty, and preparing a revision of the School's bylaws which will be consistent with the academic structure of the University. The Committee may also propose new policies and procedures within the School which, once approved by the Faculty, will be maintained in writing in the School office and on the School web site, and with the bylaws, provide the structural basis for the organization of the Faculty of the School of Arts and Sciences. This Committee will dissolve upon acceptance by the Faculty of the School of Arts and Sciences of a complete revision of the School's bylaws and faculty elections to such committees as may then be established under those bylaws.
2. Nominations and Elections Committee
The Nominations and Elections Committee consists of two (2) members elected at large from the School. The primary charge of this Committee shall be overseeing the composition of committees within the School of Arts and Sciences, and providing for representation from the School to campus-wide committees not subject to at-large campus election. This Committee's responsibilities will include proposing nominees for vacant positions, which will attempt to ensure balanced representation from the academic program areas of the School. While nominations for unplanned vacancies can occur at any point during the academic year, requiring action by this committee, the normal function will be to propose nominees to the Faculty for election to fill vacancies within School, including the positions of A&S Moderator and Secretary, as well as campus-wide committees, during the last scheduled meeting of the School of Arts and Sciences in the spring semester. The Committee shall also be responsible for the balloting and counting of ballots, the results of which shall be reported to the Moderator, who will announce the results to the Faculty. The actions of this Committee do not preclude receipt of nominations from the floor at the time of the election.
C. Ad Hoc Committees of the Faculty
If the Faculty decides that an issue is so important as to require a separate committee, then an ad hoc committee may be established by the Faculty or the Moderator and the Dean shall be informed. Such committees will report to the faculty and shall derive their charge and powers from the faculty or the Moderator. Ad hoc committees so established shall not infringe upon the charge and powers of any regular standing committees. Ad hoc committees shall establish their own rules of operation and meeting times.
VII. Policies and Procedures Manual
To ensure that its mission and bylaws are carried out in an orderly and consistent manner, the School shall develop and maintain a Policies and Procedures Manual. This Policies and Procedures Manual shall then be subject to ongoing review by the Executive and By-Laws committee of the Faculty, which shall recommend changes and additions as part of its charge. A current copy of the Policies and Procedures Manual shall be kept in the office of the School and posted on the School web site.
VIII. Interpretation and Amendment of Bylaws
Proposed additions and revisions to the bylaws shall be placed on the meeting agenda. A copy of the proposed additions and revisions shall be distributed to the members of the Arts and Sciences faculty at least one week in advance of the meeting in which the proposed additions and revisions are to be discussed.
Additions and revisions to the bylaws shall be adopted by a majority vote of the Arts and Sciences faculty members present and voting at the meeting.