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Southern Polytechnic State University
Policy and Procedure Manual
P&P Number: 206.0 |
Original Date: November 1987
Last Revision: February 1998
Current Revision: February 2002 |
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Strategic Plan |
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Overview |
This P&P includes the following main sections:
- Background
- Organization of strategic plan
- Procedure for developing plan
- Timeline for developing plan
- Other related plans
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Background |
Southern Polytechnic State University uses a strategic plan to guide the development of all other university plans-especially those that are divisional and operational. This P&P describes the strategic plan's structure and the way members of the university help create the plan.
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Organization of Strategic Plan |
The overall organization of the strategic plan is as follows:
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Plan Section(s)
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Sample Questions to be Answered
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Mission and Vision
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Who are we?
What are we?
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Values and Relationships
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Who is important to us?
What is important to us?
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Environment
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What can we do?
What can't we do?
What should we be?
What should we not be?
What constraints are within our control?
What constraints are not within our control?
What are relevant benchmarking data?
What are the key indicators?
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Desired Outcomes
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What do we want to accomplish?
How will we accomplish it?
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Performance Measures
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What specific targets do we want to reach?
How will we know we have reached them?
What is the timeline?
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Procedure for Developing Plan |
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Step
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Procedure
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1.
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Led by the president, the senior staff of the university establishes the goals and priorities for the institution--including mission, vision, values, and relationships.
Note:
The senior staff includes the president, vice presidents, executive directors, CIO, and executive assistant to the president.
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2.
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The president shares a draft of the mission, vision, values, and relationships with the Expanded Cabinet.
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3.
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Each member of the Expanded Cabinet consults with his or her constituent groups about the draft. Their consultation generates comments on how the rest of the plan should be developed.
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4.
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Comments from the Expanded Cabinet are forwarded to the senior staff, who use the additional information to develop a more complete draft of the strategic plan.
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5.
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The president gives a complete draft of the plan to members of the Expanded Cabinet, who share it with their constituencies.
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6.
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Suggestions about the draft are sent to the senior staff and incorporated into the final version, as appropriate.
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Timeline for Developing Plan |
The strategic plan is a dynamic document, focused on guiding change at the university. The president leads major reviews on a three-year cycle, using the following schedule:
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Schedule
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Description
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August
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Establish goals and priorities for the university, outlined in a draft that includes the mission, vision, values, and relationships.
Responsibility:
Senior staff, led by president
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September
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Share draft with Expanded Cabinet members, who consult with constituent groups and provide their respective senior officer with written comments on how the rest of the plan should be developed.
Responsibility:
Members of Expanded Cabinet
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October
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Develop complete draft of the plan.
Responsibility:
Senior staff, led by president
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November
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Share complete draft of the plan with Expanded Cabinet members, who consult with constituencies and provide critique for final version of the plan.
Responsibility:
Members of Expanded Cabinet
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December
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Complete final version of the plan, incorporating suggestions received from all divisions, as appropriate. Distribute plan to the university community.
Responsibility:
Senior staff, led by president
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In the second and third years after a full strategic plan is developed, the Expanded Cabinet reviews and updates the strategic plan early in the fall semester (August and September). Other planning documents on campus are then reviewed and updated as needed.
The senior staff and Expanded Cabinet are assisted in developing the strategic plan by the Office of Student Recruitment and Institutional Effectiveness.
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Other Related Plans |
Using the strategic plan as a base, the divisional and operational plans for the university are developed or revised. These include the following plans and officers responsible for creating, revising, and implementing the plans:
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Type of Plan
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Responsibility
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Academic Plan
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Vice president for academic affairs
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Business Plan
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Vice president for business and finance
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Communication Plan (Internal and External)
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Executive director for advancement
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Development Plan
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Executive director for advancement
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Diversity Plan
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Affirmative action officer
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Enrollment Management Plan
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Vice president for student and enrollment services
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Marketing Plan
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- Executive director for advancement
- Vice president for student and enrollment services
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Technology Plan
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Chief information officer
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