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Southern Polytechnic State University
Policy and Procedure Manual
P&P Number: 828.04		 Original Date: November 1989
Last Revision: April 1997
Current Revision: February 2002

 

Leave of Absence Without Pay
 

Overview

This P&P includes the following main sections:

  • Background
  • Sick leave without pay
  • Educational leave without pay
  • Maternity leave without pay
  • Personal leave without pay
  • Approval procedures

Background

Unpaid leaves of absence sometimes are needed or desired for a variety of reasons, such as an extended illness or educational opportunity. This P&P provides information on such leaves to assist the employee in his or her planning.

Sick Leave Without Pay

  1. Any employee unable to return to work after exhausting all accumulated sick leave and accrued vacation leave may be granted sick leave without pay for a period up to one year.

  2. Furthermore, such approved sick leave shall allow the employee the right to elect to continue his or her group insurance benefits (with the institution continuing its share of the cost for such period).

  3. All other benefits are prohibited that would otherwise accrue to the employee.

Educational Leave Without Pay

  1. Persons who have been continuously employed as full-time employees at Southern Polytechnic State University for three (3) years or more may be granted educational leave without pay for periods up to one year at a time for the purpose of encouraging professional development (education, or working, or consulting in industry).

  2. The employee will be expected to exhaust all accrued vacation leave prior to any such leave without pay.

  3. Any approved leave shall allow the employee the right to elect to continue his or her group insurance benefits (with the institution continuing its share of the cost for such period).

  4. All other benefits are prohibited which would otherwise accrue to the employee.

Maternity Leave Without Pay

Disability due to pregnancy shall be considered as any other disability, and appropriate sick leave provisions of these policies shall apply.

Personal Leave Without Pay

  1. Persons who have been continuously employed in a full-time position at Southern Polytechnic State University for three (3) years or more may be granted personal leave without pay for periods up to one year.

  2. The employee will be expected to exhaust all accrued vacation leave prior to any such leave.

  3. An approved leave shall allow the employee the right to elect to continue group insurance benefits.

  4. The employee shall pay the employee's and institution's cost of all insurances.

  5. All other benefits are prohibited which would otherwise accrue to the employee.

Approval Procedures
Category Approval Procedure for Leave Without Pay
Faculty and administrators

  1. Internally, recommendations of the immediate supervisor and the appropriate administrator that reports to the president are required.

  2. The president will make the decision as to what cases are advanced to the Board of Regents.

  3. Board of Regents approval is required.
All other employees

  1. The recommendation of the immediate supervisor and the appropriate senior administrator that reports to the president is required.

  2. This senior administrator will make the final decision.
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