NOTE: At times, issues of confidentiality may require that some items discussed in meetings be excluded from these minutes.

PRESENT: Bill Barnes, Alan Gabrielli, Mike Murphy, Sandy Pfeiffer, Judy Waits, Steve Hamrick
 
ABSENT: Dick Aynsley, Dawn Ramsey
 
GUESTS: Pat Carden for Dick Aynsley, Rob Whitaker
 
 
1. Budget:
Whitaker spoke to the deans about budget issues for FY 02 and FY 03. He asked that any outstanding FY 02 DRs be turned in asap. As for FY 03, all travel, OS&E, and equipment budgets must have sufficient funds to cover expenses. If not, funds should be identified to cover them and then transferred. Part-time faculty, temporary faculty, student assistant, and graduate assistant budgets will be monitored closely.

Whitaker also noted that all student/graduate assistants must be terminated and rehired each semester. Student assistants hired in June and working in July must have a new EIF for July because they will be paid out of new fiscal year monies.
 
2. Graduate Tuition Differential Funds:
Hamrick said that the graduate tuition differential money will be distributed to travel accounts for the improvement of graduate teaching. He gave a handout showing the tentative distribution. It was decided to invite Joyce Mills to a future meeting to discuss use of monies distributed to the library.
 
3. Travel Money:
Hamrick will send a memo to Whitaker asking for travel money to be placed in the deans' travel budget lines.
 
4. Foundation Monies:
Pfeiffer said that more money will be needed for future international programs. He will ask Garrett and Murray to increase the VPAA foundation money for this purpose.
 
5. Faculty Retirees:
Pfeiffer asked the deans to encourage faculty who know they are retiring to submit notice in writing as soon as they can, so that we can plan for new hires for the following year.
 
6. Academic Plan:
Waits will send deans a copy of the academic plan, which will be a topic of discussion in August.