NOTE: At times, issues of confidentiality may require that some items discussed in meetings be excluded from these minutes.

PRESENT: Bill Barnes, Dick Aynsley, Alan Gabrielli, Mike Murphy, Sandy Pfeiffer, Dawn Ramsey, Judy Waits, Steve Hamrick, Dave Hornbeck

ABSENT: Joyce Mills
 
 
1. Department Chairs:
Pfeiffer is in the process of collecting applications for department chairs.  Mary Ellen McGee, as affirmative action officer, accepts the process as follows:

Step 1: Request for letters and resumes with copies to deans
Step 2: Pfeiffer will send to dean list of who has applied
Step 3: Pfeiffer will consult with Mary Ellen McGee about the list of recommendations for selection
Step 4: Pfeiffer will send list of recommendations to the President
Step 5: President will announce the department chairs

The deans discussed having an open session with individual programs and department chair applicants. The deans will set up one hour interviews the week of   ?      for an open session for all SPSU employees who are interested in talking to the prospective department chairs.

2. Summer Pay for Program Heads:
Summer pay will use the same rule as last summer which is:  program heads will teach two courses, and deans will be given four workload hours to distribute as needed.  Hamrick will send the complete information out to the deans and program heads soon.

3. Indirect Costs:
Ramsey researched the schools in the university system to determine the percentage of indirect costs for academic affairs and business office.  The majority of schools use a 75-25 split.  Perhaps a 70-30 split could be arranged.  Steps to take now:  send information to McCord, meet with McCord and Whitaker during  the deans council on April 16.

Ramsey to put information on web about Indirect Costs.

4. Graduate Student Matrix:
Ramsey has revised the graduate student pay scale for review.  There are two issues:  The form does not address when graduate students are paid by external funding and the original matrix developed two years ago does not take into account research assistants who have technical jobs.  The four categories are not specific about what constitutes various levels.  Waits will talk to Charles Azebeokhai about the matrix and get back to the deans.

5. Best Practice Submission:
CTE, with Fellows, was chosen to be the Best Practice submission. Betsy Adams has been asked to prepare the submission and give to Pfeiffer.  Waits will check with Mary Phillips, who is the coordinator, about internal deadlines.

6. Budget:
FY 2004 budget will be discussed on May 1. Hamrick asked deans for a logical way to assign OS&E, equipment, and graduate student assistant monies next year.  This will be a future agenda item.

7. ETACT:
The deans decided to continue dividing the ETACT funds between the four schools and Extended University.  Ramsey coordinated this effort last year.  Hamrick will contact Rob Whitaker about ETACT this year.

8. Outstanding Staff Award:
Ramsey announced that the deadline for nominating an outstanding staff is April 3.

9. Social Security Numbers:
In a memo from the Chancellor, he asks that the timetable for transition from using social security numbers as the primary identifier to another method of identification be placed on hold.  Hamrick to check if this applies to Extended University.

10. No Meeting Next Week:
There will not be a meeting of the deans council next week unless Hamrick calls one.  Pfeiffer will be out of town.