NOTE: At times, issues of confidentiality may require that some items discussed in meetings be excluded from these minutes.

PRESENT: Bill Barnes, Dick Aynsley, Alan Gabrielli, Mike Murphy, Sandy Pfeiffer, Dawn Ramsey, Judy Waits, Steve Hamrick

GUEST: Bill Gruszka
 
 
1. Budget:
Hamrick said he and Pfeiffer are discussing the best use of the money given to Academic Affairs for the remainder of the year.

2. Indirect Cost Distribution:
Ramsey met with Hamrick, McCord, and Whitaker about the recommended distribution of indirect cost distribution for grants and contracts.  McCord and Whitaker felt strongly about a 50/50 split for the $30,000.  Ramsey is to ask Betsy Adams to collect more information about percentages from similar institutions and revisit this issue in the future.

3. IT Support Plan:
Deans briefly discussed the new IT support plan and made several suggestions: (1) have a transition period, possibly after graduation, (2) have a committee established for questions/problems, (3) have a training program to establish backup procedures for hard drives, and (4) have Bill Gruszka visit the deans council once per month.

Bill Gruszka visited the deans and restated his support for academic affairs.  He also has been working on reorganization within his division and gave the deans a proposed organization chart.

4. Reorganization:
Pfeiffer said the BOR passed the reorganization plan without comment.

5. Building M:
Pfeiffer indicated that we will be proceeding with renovation of the lab space in Building M, assuming we have MMR money.  Pfeiffer talked to Kashiri who indicated that Building M is at the top of his list and that we will have money for the renovation.

6. Needs of Night Students:
The president had asked two questions: (1) what are the problems, and (2) what data do we have that we are responding.  Hamrick is to talk to Jeff Orr about an informational brochure on the ATTIC, signage, and about communicating to faculty, staff, and students that the ATTIC is open in the evenings to help students.  The ATTIC will gather data from visiting students as to the type of help needed.

7. Faculty/MGT Decisions:
Pfeiffer will be making the decision whether to implement the report.

8. Student Evaluations:
The SIRS evaluations will continue for the coming year.  The current P&P is being reviewed and it would violate the P&P to discontinue or change the procedure.  As soon as the faculty approve the P&P, then a faculty committee should be appointed to implement a new procedure for AY 2004-2005.